About the role
Your Tasks
* Contract Management & Customer Data: You create and amend contracts based on requests from our project managers, maintain relevant customer data, and communicate with customers when required. * Invoicing: You prepare and process invoices based on signed contracts and ensure that all billing-related information is recorded correctly. * Review & Quality Assurance: You check contracts and invoices for completeness and plausibility and ensure that all data and amounts match. * Data Maintenance & Documentation: You obtain missing customer information, such as billing details or SEPA mandates, and accurately maintain documents and processes in the relevant systems. * Follow-ups & Clarification: You keep track of missing information, signatures, and approvals, answer questions from colleagues, and escalate discrepancies or unclear cases to the relevant contacts. * Travel Expense Billing: You review submitted travel expense documents, prepare the corresponding customer invoices, and clarify any missing or unclear information. * Monthly Intercompany Charges: You handle the monthly allocation of services and costs between our Austrian and German entities, as well as relevant media budgets. * Quality Checks & Deadlines: You carry out the required quality checks, document the results, and ensure that all monthly intercompany charges are completed by the 15th of each month.
Your Profile
* Education: You are currently studying business administration, tourism, hospitality management, or a comparable subject. * Language Skills: You are fluent in German and have a good command of English. * Accounting Knowledge: You have a good understanding of accounting, ideally including experience with accounting systems such as DATEV. * Working Style: You work in a structured and process-oriented manner and are reliable and discreet. * Digital Skills: You are confident using digital tools and MS Office, particularly Word, PowerPoint, and Excel.
Further Information:
* Ideally 20 hours per week.
YOUR CONTACT PERSON:
Marina Schmidt, Senior Talent Acquisition Manager
About us
This awaits you with us:
* Locations in the heart of Munich, Berlin, Lisbon & Innsbruck * An incredibly warm and welcoming working atmosphere as well as an international and highly professional team that is looking forward to meeting you * The opportunity to work with various AI tools and develop new ideas and solutions together with us * A clear home office arrangement (tailored to the role) * Flexible working hours with core working hours from 10:00 - 16:00 and plenty of scope for independent & autonomous work * Your own training budget and internal development opportunities * A Travel Industry Card with numerous hotel and other travel benefits * A subsidy of €46,55 for the Germany ticket OR a subsidy for the EGYM Wellpass company fitness programme * Direct access to a platform with mental health offers to sustainably increase well-being and resilience * Exciting team events and joint "night flights"In addition, a structured and personalized onboarding process, regular feedback meetings
We value diversity and therefore welcome all applications - regardless of gender, nationality, ethnic and social origin, religion/belief, disability, age and sexual orientation and identity. For your application, we only need your informative CV and, if applicable, references. A cover letter is not required.