About the role
๐ Exciting Remote Opportunity! We're Hiring an Executive Assistant! ๐
Are you an experienced, senior-level Executive Assistant with strong proactive foresight, AI fluency, and independent critical thinking? We are seeking a full-time Executive Assistant (LATAM preferred, South Africa) to serve as the operational right-hand partner to the Founder of an expanding international healthcare and wellness technology company!
> ๐จ IMPORTANT - Watch this quick Loom video on how to get hired: ๐ https://www.loom.com/share/345f776084e642ba99c24aabe40a67a0 > > ๐ฃ๏ธ C1 ENGLISH LEVEL IS REQUIRED. The selected candidate will be speaking strictly in English during their whole shift. ๐๏ธ PLEASE SUBMIT YOUR RESUME AND AUDIO RECORDING IN ENGLISH.
๐ Job Details at a Glance
* Job Title: Executive Assistant
* Job ID: SEAGOL1EA
* Industry: Healthcare / Wellness Technology
* Location: LATAM preferred / South Africa
* Job Status: Full Time
* Work Schedule: Monday to Friday, 9:00 AM to 6:00 PM (Central Time)
* Salary: $2,000 USD / month ๐ฐ
* Target Start Date: Within 2 Weeks ๐
๐ข About the Client
Our client operates in the healthcare and wellness technology space, supporting a distributed global workforce and client base spanning the United States, Philippines, Brazil, Latin America, India, and Europe. To free up executive bandwidth from day-to-day operational details, the founder is hiring a high-caliber Executive Assistant to buy back mental bandwidth and drive focus toward strategic business growth.
๐ผ About the Role
You will serve as the right hand to the founderโowning calendar management, inbox triage, task tracking, and executive administration. Operating with independent judgment, you will bring structured solutions rather than waiting for instructions, leverage AI tools (specifically Claude) as a daily thinking partner, and maintain SOPs, dashboards, and workflows to optimize daily operations.
๐ฏ Key Responsibilities
* ๐ง Calendar & Inbox Management: Own the founder's calendar and inboxโprioritizing, triaging, and drafting responses on the founder's behalf.
* ๐ Operations & Priority Tracking: Coordinate day-to-day operational tasks across the business, tracking priorities through to completion without requiring step-by-step direction.
* ๐ SOP & Playbook Documentation: Build, maintain, and update SOPs and playbooks for the executive assistant function and assist with internal process documentation across other roles.
* ๐ค AI-Enabled Productivity & Automations: Utilize Claude and modern AI tools as a proactive thinking partner to solve problems, draft materials, build dashboards, and streamline workflows.
* ๐ฌ Stakeholder Communication: Act as the primary point of contact for internal team members and external clients when delegated, accurately representing the founder's tone and priorities.
* ๐ Personal Admin & Vendor Coordination: Handle personal administrative support with discretion, and assist with vendor communications and payment-related workflows within secure protocols.
โ Qualifications & Skills
โญ Non-Negotiable Requirements:
* Proven EA Experience: Several years of hands-on experience supporting C-suite executives, senior leaders, or founders directly.
* Proactive Foresight & Initiative: Ability to anticipate founder needs, look ahead at upcoming priorities, and propose solutions independently before being asked.
* AI Proficiency: Hands-on experience using AI tools (specifically Claude) as an everyday working thinking partner to build materials, refine processes, and create automated workflows.
* Confidentiality & Discretion: Proven track record of handling sensitive personal and corporate information with sound judgment.
* Process & Documentation Skills: Strong experience building or maintaining SOPs, playbooks, and documentation systems from scratch.
* Communication & Schedule: Flawless written and verbal English skills; full availability during US Central Time (CT) business hours.
๐ ๏ธ Tech Stack Used:
* Core Productivity: Google Workspace (Docs, Sheets, Slides, Drive, Gmail)
* Project Management & Tasks: Asana
* Communication: Slack, Zoom
* Security & Docs: 1Password, Notion, Dropbox
* Design & AI: Canva, Vibe, Claude, Deel
๐ Submit your application today and take the first step toward your next great opportunity!
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