About the role
Job Description
Our planning team builds every event months in advance. You're the one who makes it happen.
As our On-Site Event Coordinator, you lead Techo-Bloc's roadshows, loyalty events and trade shows on the ground across Canada and the U.S. From load-in to load-out, you own the setup, the flow, the team and the guest experience. You're not watching from the sidelines: you lead by doing, side by side with your team. When something goes sideways, you fix it before anyone notices.
What you'll own
* Event readiness: Review each BEO in advance, cross-check every line item with what was confirmed and flag discrepancies before arriving on-site * Setup and teardown: Lead and take part in installing furniture, signage, AV and branded elements, then make sure everything is packed and accounted for at the end * Your on-site team: Brief the team, assign roles and stay hands-on all day, stepping in wherever needed * The guest experience: Run registration, welcome guests, handle walk-ins and set a warm, professional tone from the first hello * Food and beverage: Coordinate with catering to keep timing and service on point * Venue and partner relations: Be the go-to contact for venue staff, suppliers, Techo-Bloc reps and partners, and make sure everyone has what they need * Real-time problem solving: Keep the program on schedule and resolve issues before they reach guests * Post-event follow-up: Debrief the planning team and check final invoices against the BEO, flagging any gaps or overages
A day in the life
No two event days are exactly alike. Yours might look like:
* Arriving before sunrise to lead setup and make sure every detail is ready before doors open. * Walking the venue with the team, catching a last-minute issue and finding a solution before guests arrive. * Welcoming guests at registration and setting the tone for the experience. * Coordinating with the venue, catering team and suppliers while keeping your team moving according to plan. * Making a quick call when something changes mid-event and keeping the program on schedule. * Leading teardown after the last guest leaves and making sure every item is accounted for before heading out. * Sending a concise post-event recap to the planning team while the details are still fresh.
Qualifications
What you bring
* 2+ years of experience in event coordination, hospitality, event operations or a related field. * Proven experience leading a team during live events or in a fast-paced operational environment. * Strong organizational skills and the ability to manage multiple moving parts under pressure. * Excellent judgment and the confidence to make decisions independently when things don't go according to plan. * A natural ability to make people feel welcome while maintaining a professional presence. * Strong attention to detail and high standards for execution. * Excellent written and verbal communication skills in French and English. * A valid driver's license and passport, with the ability and willingness to travel extensively across Canada and the U.S. * Ability to lift up to 40 lbs and work extended hours during event setup, execution and teardown.
You'll thrive here if you
* Lead from the front and are never above rolling up your sleeves. * Stay calm, resourceful and solution-focused when things don't go according to plan. * Can make a decision with limited information and confidently move forward. * Notice the details others miss and care about getting things right. * Enjoy working with people and know how to keep a team focused during a long event day. * Get energized by travel, variety and fast-paced environments. * Would rather solve a problem than explain why it happened. * Take ownership of the outcome, not just your assigned tasks.
Additional Information
Contract details
* Duration: Seasonal contract, January to May 2027 * Location: Events across Canada and the U.S. * Travel: Frequent travel required; travel, accommodation and meal expenses are covered during events. * What's next: Strong performers will be considered for future seasons and expanded mandates.
What we offer
* Competitive compensation * Travel, accommodation and meal expenses covered during events * A well-organized team that plans every detail months ahead, so you can focus on delivering an exceptional event * The chance to represent a North American industry leader in front of its contractors, dealers and partners