About the role
Project Administrative Assistant
Location: Belle Glade, FL
KEITH is seeking a highly organized and detail-oriented Project Administrative Assistant to support a major construction management project in Belle Glade, Florida.
This is a great opportunity for someone who enjoys keeping projects organized, working with a team, and making sure the details are handled. The Project Administrative Assistant will provide day-to-day administrative and project support, including maintaining project records, tracking documents and correspondence, coordinating meetings, preparing reports, and assisting the project team with a variety of administrative needs.
What You'll Do:
* Provide administrative support to the project management and construction management team
* Maintain organized electronic and paper project files and records
* Receive, organize, track, and distribute project documents and correspondence
* Maintain logs and tracking spreadsheets for project documents, submittals, RFIs, correspondence, and other project activities
* Assist with preparing, formatting, and distributing reports, meeting materials, correspondence, and other project documentation
* Schedule meetings and assist with meeting agendas, sign-in sheets, minutes, and follow-up items
* Track action items, deadlines, and project deliverables to help keep the project team on schedule
* Coordinate the distribution and filing of drawings, specifications, reports, and other project documents
* Assist with document uploads, file organization, naming conventions, and version tracking within project systems
* Communicate with project team members, contractors, consultants, and other project stakeholders to collect and distribute information
* Assist with project closeout activities, including organizing final documentation and project records
* Support the project team with other administrative and coordination needs as they arise
What You'll Need:
* 2+ years of administrative, office, project coordination, or related experience
* Strong organizational skills and exceptional attention to detail
* Proficiency with Microsoft Office, including Word, Excel, Outlook, and Teams
* Strong written and verbal communication skills
* Ability to manage multiple tasks, prioritize deadlines, and stay organized
* Comfortable working with electronic files, spreadsheets, databases, and document management systems
* Professional, dependable, and able to work effectively with a variety of people
* Construction, engineering, architecture, or project experience is a plus
* Ability to work on-site in Belle Glade, Florida
We offer competitive benefits, including:
* 100% PAID Medical, Dental, and Vision * Employer matched 401K - 100% Vested on Day 1 of contribution!!! * Paid Parental leave and Life Insurance * PTO, Holidays, and more!