About the role
Business Driver, 50–60%
Who is Artefact?
Artefact is a next-generation strategy and data consulting firm dedicated to transforming organisations through data and AI. We combine the rigour of top-tier strategy consulting with deep expertise in data, digital and analytics to help clients achieve tangible business impact. With 2,500+ consultants, data scientists and engineers, we work with global leaders such as Samsung, L’Oréal, Orange and Sanofi. Our Swiss team is growing fast and has just moved into a new office in central Zurich.
The Role
Our Zurich team has grown to a size where keeping the office and the team’s operations running is a job in its own right. With our new office, we now have the place for it, and we are looking for the person to take it on. As our Business Driver, you keep support for our leadership, recruiting, events and the office itself running smoothly, and you help with billing, so that our consultants, partners and directors can focus on their clients.
Main Responsibilities
# AREA WHAT YOU WILL DO 01 Support for Partners and Directors Assist our partners and directors with calendars, travel, correspondence and the requests that come up between meetings. 02 Recruiting Coordination Schedule interviews between candidates and interviewers, keep the hiring calendar moving, and welcome candidates when they visit the office. 03 Staffing & Billing Support Help track who works on which project, and support the preparation of invoices. You will understand how our projects are set up well enough to know when and what needs to be invoiced. 04 Events Plan and run team and client events, from venue and catering to invitations and coordination on the day. 05 Office Management Keep the office working: supplies, fruit and drinks, post and deliveries, and contact with suppliers and building management. 06 Office Projects Take a short brief and deliver a finished result on your own, whether that means setting up a new meeting space or finding the right supplier. 07 Team & Culture Make the office a place people enjoy coming to. Notice birthdays, anniversaries and project wins, and turn them into something the team remembers, with a small budget at your disposal.
This is not a sales, business development, proposal or reception role, and it does not include contract management.
Candidate Profile The Basics The strongest candidates meet most of the following. Office: Neumühlequai 6, Zurich Experience: Experience as a Personal Assistant or Executive Start: January 2027 Assistant, ideally supporting senior leaders in the Zurich area. You know how the job works: you take a quick handover Hours: 50–60%, worked as full days in the office rather than and run with it, without needing detailed instructions. half days. We agree on the exact days with you. Education: A commercial apprenticeship (KV), a degree from a Why Join Us university of applied sciences, or comparable training. A university degree is not required. Build the Role: You are the first Business Driver in our Zurich office. You decide how the office runs, and your work Anticipation & Ownership: You see what needs doing and is visible to everyone from the first day. This means handle it without being asked. When the situation is unclear significant growth opportunities. and nobody is around to ask, you make a good decision on your own. Close to Leadership: You work directly with our partners and directors and see first-hand how a consulting business is Pace & Attitude: Quick, organised and hands-on. You take built. pride in getting the details right. Culture of Doers: Innovation, action, collaboration. We are Commercial Understanding: Comfortable with numbers and entrepreneurial and fast-moving, committed to delivering invoices. Experience with billing or project accounting is a impact while supporting each other’s growth. plus. Central Location: Our office is in the heart of Zurich, People: Warm and approachable with colleagues, candidates within walking distance of the main station (HB). and clients alike.
Discretion: You handle confidential information, such as candidate data, client details and financials, with care.
Languages: Fluency in German and English, written and spoken, is required. Swiss German is a strong plus.
Work Eligibility: You must be eligible to work in Switzerland.