About the role
Job Description
Great events don't start on event day. They start a year earlier, with the right venue, the right partners and a plan that holds up.
As our Event Planning Lead, you're the architect behind Techo-Bloc's roadshows, loyalty events and trade shows across Canada and the U.S. While our execution team brings each event to life on the ground, you work a full season ahead, mapping the route, securing venues, negotiating deals and building the partnerships that set everyone up for success.
What you'll own
* Annual event strategy & roadmap: Build and maintain the event calendar, including markets, event sequence, timelines and venues, 9 to 12 months in advance. * Venue sourcing & contracts: Research, evaluate and select venues; lead negotiations on pricing, terms, BEOs, attrition, cancellation policies and other contractual requirements. * Vendor & partner management: Build strong, long-term relationships with venues and key suppliers, lead RFQs and negotiations, and monitor supplier performance. * Event budgets: Build and manage budgets from initial estimates through final reconciliation, including POs, invoices, forecasting and post-event reporting. * Master planning: Own the master event calendar, critical timelines, dependencies and key milestones to keep all stakeholders aligned. * Cross-functional coordination: Bring Marketing, Content, Social, Design and other partners into the planning process early enough for their work to be integrated into the event strategy. * Risk & contingency planning: Identify potential issues early, develop contingency plans and resolve roadblocks before they impact execution. * Execution handoff: Ensure every event is fully planned, contracted, budgeted and documented before transitioning it to the execution team.
What the work looks like
Your weeks will vary, but you might:
* Tour venues and assess whether they can deliver the experience and operational requirements for a future roadshow. * Negotiate an eight-month-out hotel contract and secure better pricing or terms. * Review event budgets and challenge costs before commitments are made. * Build the planning timeline for an upcoming multi-city event series. * Meet with Marketing and Content teams six months ahead to align event objectives, campaigns and deliverables. * Review supplier performance from the previous season and determine where changes are needed. * Solve a potential venue or vendor issue months before it becomes an event-day problem.
Qualifications
What you bring
* 3+ years of experience in event planning, event management, procurement, project coordination or a related field. * Proven experience with venue sourcing, contract negotiation and vendor management. * Hands-on experience managing BEOs, supplier agreements, event budgets and invoices. * Strong project management skills and experience using tools such as Teamwork, Asana, Monday.com or similar platforms. * Strong organizational skills and the ability to manage multiple events, timelines, stakeholders and priorities simultaneously. * Excellent negotiation, communication and relationship-building skills. * Strong written and verbal communication skills in French and English. English is essential when traveling and working with partners across the U.S. * Strong Microsoft Office skills. * A valid driver's license and passport, with the ability and willingness to travel across Canada and the U.S.
You'll thrive here if you
* Think months ahead, not just about the next event. * Get satisfaction from finding the right venue, negotiating the right deal and making the right call early. * Are comfortable owning budgets, contracts and important decisions. * Build strong supplier relationships while still knowing when to push for better terms. * Naturally see potential risks before they become problems. * Bring structure to complex projects with multiple moving parts. * Enjoy working cross-functionally and know how to keep people aligned without needing to micromanage. * Take ownership from strategy through handoff and don't wait for someone else to solve the problem.
Additional Information
What we offer
* Competitive compensation and a bonus plan * Group insurance, RRSP with employer contribution, and 24/7 telemedicine and EAP * Weekly one-on-ones, leadership development and ongoing training * Discounts on Techo-Bloc products * Team events and an employee referral program