Office Manager Job Description (2026): Duties, Skills and Salary
An office manager keeps the physical and administrative side of a workplace running: ordering supplies, managing vendors, coordinating repairs, greeting visitors and making sure the space and the systems around it work for the people in it. On a given day they might negotiate a cleaning contract, plan a team lunch and sort out why the internet went down.
The role sits at the center of a lot of small, unglamorous problems that would otherwise land on everyone else's desk. Office managers work in companies of every size, often reporting to operations or HR, and the job rewards people who are organized, approachable and comfortable switching between a spreadsheet and a conversation with a frustrated vendor.
Office Manager job description template
Copy it, replace everything in [brackets] and cut what doesn't apply. Keep the requirements to what the job really needs.
Template · replace the [brackets]
Office Manager
[Company] · [City and office days, or remote with the countries or time zones you hire in] · [Full-time]
About [Company]
[Two or three sentences on what your company does, who it serves and why this team matters now.]
About the role
[Company] is hiring an office manager to run day-to-day operations at our [city] office. You'll manage vendors and supplies, support [number]-person team with whatever keeps the office working, and be the first point of contact for visitors and new hires.
What you'll do
- Manage office supplies, equipment and vendor relationships, including [cleaning, catering, IT support].
- Coordinate office maintenance and repairs, and act as the point of contact for the building or landlord.
- Greet visitors and candidates, and keep the front desk and meeting rooms organized.
- Plan logistics for team events, offsites and all-hands meetings.
- Support new hire onboarding: desk setup, badges, supplies and a warm welcome.
- Track the office budget and process invoices and expense reports.
- Keep the office compliant with safety and building requirements.
- Help other teams with ad hoc admin tasks, from travel booking to scheduling.
What you'll bring
- [X]+ years in office management, administration or a similar support role.
- Strong organizational skills and comfort juggling several open tasks at once.
- Clear, friendly communication with staff, vendors and visitors.
- Basic budgeting skills: tracking spend and processing invoices accurately.
- Proficiency with office software such as Google Workspace or Microsoft Office.
- Good judgment for prioritizing what needs attention first.
Nice to have
- Experience negotiating vendor contracts.
- Familiarity with HR or onboarding processes.
- Event planning experience.
- Experience with office management or ticketing tools such as Envoy or Asana.
What we offer
- [Pay range: e.g. $X–$Y base salary, plus bonus or equity if offered]
- [Free lunch, commuter benefits, professional development budget]
- [Health cover, retirement or pension plan, paid time off, parental leave]
- [Work authorization: whether you can sponsor a visa or hire through an employer of record]
[Our process: a recruiter call, a conversation with the hiring manager about a typical week, a short scenario question about handling a vendor or facilities problem, and a meet-the-team visit to the office.]
[Your equal opportunity statement, and how candidates can ask for adjustments during the process]
Put the pay range in the ad. Several US states, including California, Colorado, New York and Washington, require it in job postings, and the EU Pay Transparency Directive gives applicants the right to know the starting pay or its range before the interview.
Office Manager duties by seniority
What the job usually looks like at each level. Pitch the ad at one level and say which in the title.
Junior
- Handles supply orders, mail and front-desk coverage with guidance.
- Supports event logistics and onboarding tasks.
- Learns vendor contacts and office procedures.
Mid-level
- Owns vendor relationships and the office budget.
- Runs onboarding, events and office moves with little oversight.
- Resolves facilities issues directly with landlords and contractors.
Senior
- Manages operations across multiple offices or a large single site.
- Sets office policies and budgets, and reports on spend to leadership.
- Mentors other office or administrative staff and leads larger projects like office buildouts.
Office Manager career path
- Administrative Assistant
- Office Manager
- Senior Office Manager
- Operations Manager
Office manager is often reached from administrative, receptionist or executive assistant roles, and sometimes from retail or hospitality management where organizing people and logistics is part of the job. From here, people move into operations management, facilities management or HR, where the scope grows beyond a single office.
Similar roles
- Administrative Assistant job description
Supports one or a few people rather than running the whole office.
- Executive Assistant job description
Focuses on supporting senior leaders rather than office operations.
- Operations Manager job description
Owns broader business operations beyond the physical office.
- Receptionist job description
Focuses on the front desk and visitor experience rather than full office operations.
Office Manager job description FAQ
What does an office manager do?
Runs the day-to-day operations of an office: ordering supplies, managing vendors, coordinating repairs and maintenance, supporting onboarding and events, and acting as the go-to person for anything that keeps the workplace running.
What skills should an office manager job description require?
Organization, clear communication, basic budgeting and comfort with office software. Vendor negotiation and event planning are useful extras, better listed as nice-to-have unless the role specifically needs them.
Is office manager an entry-level job?
It can be a first management-style role for someone coming from administrative or front-desk work, though many companies want a few years of office or admin experience first. State the experience level clearly in the posting.