About the role
Position Overview: This position is responsible for accurate/timely billing and monitoring Accounts Receivable functions including collection enforcement, identifying overdue accounts, contacting customers for payment, resolving billing issues and maintaining accurate financial records.
This is an on-site role working from our HQ office in Chatsworth, CA
Main Job Tasks and Responsibilities: * Accurate and Timely invoice billing according to contractual requirements * Process adjustments, credit memos and refunds. * Prepare and submit monthly AIA G702/G703 progress billings, including lien waivers * Submit pay applications via GC portals (e.g., Textura, GCPay, Procore) and meet billing deadlines * Monitor accounts receivable and identify overdue accounts * Send out monthly aging statement * Investigate and resolve billing discrepancies * Work with internal teams (finance, IT, managers) to gather information and resolve issues * Contact customers by telephone and email, to follow up on outstanding receivable balances * Identify State Sales Tax agency requirements and review exemption validity * Enter and report daily sales to management and sales representatives * Manage Certificate of Insurance Requests * Knowledge of Pay Application creation
Qualifications: * 3-5 years billing experience * Highly proficient in QuickBooks (Customers, Sales Orders, Invoices, Payments) * Highly proficient in Microsoft Office (Outlook, Work, Excel) * Experience with Docusign * Experience with Paypal Payflow Processing * Experience with AIA G702/G703 forms and GC portals (Textura, GCPay, Procore) * Excellent organization and follow up skills * Attention to detail and accuracy * Must thrive in a fast-paced environment * Demonstrates ability to plan, organize, and multitask * Excellent written and verbal communication skills * Professional level integrity required, confidentiality