About the role
Job Description
Overview:
Responsible for the timely and accurate billing and receivables for the Billing department. Follows the direction of the Billing Manager on billing best practices.
Responsibilities:
* Receive and sort through invoices. Match invoices to proper loads.
* Verify accuracy of billing data and revise errors.
* Compute credit terms, discounts, shipment charges, or rates for goods of services to complete billing documents.
* Review and/or update record documents such as rate sheets and/or contracts.
* Scan and import invoices and other supporting documents for records.
* Prepare and send out itemized statements, bills, or invoices.
* Reach out to carriers regarding billing paperwork.
* Resolve discrepancies in transportation accounting records.
* Reconcile accounting records at the end of each month.
* Perform data entry. Update SOPs, manuals, and spreadsheets.
* Perform reporting functions via Excel and TMS.
* Occasional operational coverage for Transportation Coordinators.
* Perform a variety of other tasks and responsibilities as required or assigned by management.
* May perform other duties and responsibilities as assigned.
Working Conditions (may add additional conditions specific to defined work location):
* Generally in an indoor office setting; may include occasional participation in outdoor company events.
* Varying schedule to include evenings, holidays, weekends and extended hours as business dictates.
* While performing duties of this job, the employee is primarily in a controlled, temperate environment; however, may be exposed to heat/cold during support of outside activities.
* The noise level in the work environment is usually moderate to loud.
Unit Description: Identify any unit-specific job tasks and qualifications in relation to this job.
Qualifications
Job Qualifications:
Experience/Education:
* High School diploma, GED or equivalent experience required
Skills/Aptitude:
* Strong organization, communication, and computer skills.
* Basic understanding of transportation billing, rates, contracts, and tariffs.
* Proficiency utilizing Microsoft Tools (Ability to leverage Excel and other MS programs including Word, Outlook, and SharePoint).
* Ability to analyze and improve processes.
* Ability to work independently and within a group environment.
* Ability to multitask, prioritize, and handle a variety of complex issues and customer requirements.
* Strong attention to detail and organized.
* Ability to maintain a positive attitude.
* Presents self in a highly professional manner to others and understands that honesty and ethics are essential.
License/Qualifications:
* None required
Physical Requirements:
* Close vision, distance vision, peripheral vision, depth perception and the ability to adjust focus, with or without corrective lenses.
* Significant walking or other means of mobility.
* Ability to work in a seated position for long periods of time (up to 8 hours).
* Ability to reach, bend, stoop, push and/or pull, and frequently lift up to 35 pounds and occasionally lift/move 40 pounds.
Additional Information
Benefits
* Competitive base-salary + uncapped commission * On-site training and career development with a fast track to promotion * Insurance benefits including: Health, vision, dental, life, and disability * Paid holidays and paid time off after 90 days