About the role
Your Tasks
Sales & Marketing Team Assistance:
* Event Planning: You plan and organize internal and external events. * Travel & Appointment Coordination: You organize travel, coordinate appointments, and handle incoming calls centrally for Sales & Marketing. * Presentations & Offers: You create and visually prepare presentations and offers with a strong sense of design. * CRM Maintenance: You maintain and update leads and data in the CRM system in a structured way. * Marketing Materials: You support the creative design of marketing materials to ensure a consistent brand appearance and organize marketing material orders.
Office Management Berlin Location:
* Overall Responsibility: You are responsible for a professional, well-structured, and representative office environment in Berlin, ensuring a functional, service-oriented workplace for employees, guests, and customers. * Office Organization: You manage day-to-day office operations, including workstations, meeting rooms, infrastructure, service providers, and office organization. * Cost Management: You plan, monitor, and optimize office costs, for example for office supplies, catering, services, and equipment. * Hardware & IT: You are responsible for hardware management and coordinate organizational IT matters in daily office operations. * Onboarding & Offboarding: You organize onboarding and offboarding processes in a structured way, in close collaboration with HR and IT. * Cross-Location Coordination: You coordinate with the Office Managers of the Munich, Innsbruck, and Lisbon locations.
Your Profile
* Training & Experience: You have a commercial or administrative training or comparable professional experience in team assistance, administration, or office management. * Organizational Experience: You have experience in organizing appointments, travel, and events. * Microsoft 365 & CRM: You confidently use Microsoft 365, especially Outlook, Excel, PowerPoint, and Teams, and have initial experience with CRM systems. * Language & Communication: You have very good German language skills, both written and spoken, and communicate in a service-oriented way. * Way of Working: You work in a structured, independent, and reliable way, prioritize well, and handle confidential information discreetly. * Creativity & Design: You have a creative flair and a good eye for design, ideally with experience in Canva.
FURTHER INFORMATION
* Ideally part-time, with 25–32 hours per week, spread across Monday to Friday. * Requirement: at least 4 days per week on-site in our Berlin office.
YOUR CONTACT PERSON
Marina Schmidt, Senior Talent Acquisition Manager
About us
This awaits you with us:
* Locations in the heart of Munich, Berlin, Lisbon & Innsbruck * An incredibly warm and welcoming working atmosphere as well as an international and highly professional team that is looking forward to meeting you * The opportunity to work with various AI tools and develop new ideas and solutions together with us * A clear home office arrangement (tailored to the role) * Flexible working hours with core working hours from 10:00 - 16:00 and plenty of scope for independent & autonomous work * Your own training budget and internal development opportunities * A Travel Industry Card with numerous hotel and other travel benefits * A subsidy of €46,55 for the Germany ticket OR a subsidy for the EGYM Wellpass company fitness programme * Direct access to a platform with mental health offers to sustainably increase well-being and resilience * Exciting team events and joint "night flights"In addition, a structured and personalized onboarding process, regular feedback meetings
We value diversity and therefore welcome all applications - regardless of gender, nationality, ethnic and social origin, religion/belief, disability, age and sexual orientation and identity. For your application, we only need your informative CV and, if applicable, references. A cover letter is not required.