About the role
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HVAC Estimator
Location: Southeast, FL (serving tri-county area — Broward, Miami-Dade, and Palm Beach counties)
About Us
Air Force HVAC has been a trusted name in South Florida for over 5 years, delivering reliable residential HVAC service, installation, and maintenance across Broward, Miami-Dade, and Palm Beach counties. Our slogan, "Your Home, Our Mission," guides everything we do.
We are on track to grow 8x year-over-year at the top line as we expand our technician team, client base, and service offerings. To achieve this ambitious growth, we are seeking a detail-oriented HVAC Estimator to help us price jobs accurately, win business, and protect margin as we scale.
The HVAC Estimator is a customer-facing role responsible for evaluating job sites, scoping HVAC systems, and building accurate, competitive proposals across residential and light commercial work — including VRF, VAV, and commercial rooftop/split units. This role depends on real field service experience: the estimator's ability to catch scope issues, anticipate installation challenges, and price a job correctly comes directly from having done the work themselves.
Accuracy, speed, and credibility with customers are non-negotiable in this position.
Key Responsibilities
Estimating & Proposal Development · Conduct on-site assessments to evaluate scope, access, and system requirements for installs, replacements, and repairs · Develop accurate, detailed estimates across residential and light commercial systems, including VRF, VAV, rooftop units, and commercial split systems · Price jobs using company pricing structures, material costs, and labor and margin targets · Prepare "good, better, best" proposal options tailored to customer needs and budget · Incorporate maintenance agreements, indoor air quality solutions, and financing options into proposals where applicable
Technical Scope & Field Knowledge · Apply hands-on field service background to accurately identify scope, code/permitting considerations, and installation challenges before they surface on the job · Review plans, specs, and load calculations as needed to size systems correctly · Coordinate with the GM, dispatch, and field technicians to clarify scope questions during install or service · Flag scope creep and prepare change orders for approval
Sales & Customer-Facing Performance · Present proposals directly to customers, explaining recommendations in clear, honest terms · Build trust and rapport with customers to drive strong close rates and referrals · Follow up on outstanding proposals to move them to close
Systems & Reporting · Maintain accurate, complete estimate records, job notes, and photos in HouseCall Pro · Track conversion rates, average ticket, and estimate turnaround time · Communicate estimate status and job scope clearly to the GM and field team
Experience & Skills · Minimum 3–5 years of HVAC estimating experience (more preferred) · MUST have HVAC field service experience, both commercial and residential · Strong knowledge of VRF, VAV, and commercial HVAC systems in addition to residential · Proven ability to build estimates that close and protect margin · Proficient in Jobber and/or HouseCall Pro · Comfortable presenting proposals directly to customers
Highly Preferred · Commercial installation/service background (VRF, VAV, rooftop units) · Track record of strong close rates as an estimator or in a field sales capacity
Personal Attributes · Detail-oriented and accurate, even under deadline pressure · Takes pride in getting the scope and the numbers right the first time · Strong communicator with customers and teammates alike · Reliable, accountable, and self-directed · Motivated by performance-based compensation
Compensation & Benefits · Base Salary: $65,000 - $85,000 (based on experience) · Health, Dental, and Vision benefits · PTO + Sick days · Company vehicle (if applicable) · Strong growth trajectory within a rapidly scaling company