About the role
Job Description
The Accounts Payable Specialist is responsible for the end-to-end accounts payable process, including invoice processing, vendor master data management, payments processing, and Travel & Expense (T&E) claim management.
The role ensures timely and accurate recording and settlement of company obligations while maintaining compliance with internal controls, company policies, and accounting standards
* Process and confirm purchase orders, identifying and resolving discrepancies between purchase requisitions, purchase orders, and confirmations * Record confirmed purchase order details in ERP systems and notify internal stakeholders of any changes (e.g., Microsoft D365 or similar). * Process PO and Non-PO invoices in accordance with three-way matching and internal controls * Validate invoice accuracy, completeness, tax compliance, and correct vendor details * Post approved invoices and credit notes, ensuring proper GL/CC and project coding * Prepare, validate, and execute payment proposals across multiple payment methods (ACH, wire, cheque, AP card, direct debit, and bank transfer) * Review and resolve payment exceptions, blocked vendors, advances, and reconciliations * Coordinate payment approvals with Treasury and Finance Controllers * Generate and distribute remittance advice to vendors * Process payable taxes, prepare tax return reports, and coordinate tax payments with AP, GL, and government portals * Create and maintain vendor accounts following required documentation and verification standards * Perform invoice audits and quality checks, report findings, and recommend process improvements• Respond to vendor and internal queries related to invoices, payments, tax documentation, and account status within defined SLAs; * Investigate and resolve payment discrepancies, missing invoices, and vendor statement issues * Route requests appropriately to internal teams in compliance with SOX and internal controls * Prepare month-end accrual reports and post accrual journal entries * Perform GR/IR reconciliations, vendor statement reconciliations, and debit balance analysis * Identify discrepancies, coordinate corrective actions, and obtain approvals for write-offs and adjustments• Maintain accurate documentation to support audits and compliance reviews * Validate and report expense-related tax data in required formats * Process reimbursement and advance payments, including urgent manual payments where approved * Ensure adherence to internal policies, SOX controls, accounting standards, and statutory tax requirements * Maintain accurate records and supporting documentation for audit and regulatory purposes
Qualifications
* At least 2-years experience in Accounts Payable; * Fluency in Spanish (minimum B2 level) and good command of English is a must; * Bachelor’s degree in Finance, Accounting, or a related field (or equivalent experience) * In-depth knowledge of invoice processing, payments, vendor master, and T&E claims. * Strong understanding of accounting principles and internal controls. * Proficiency in ERP systems (Microsoft D365 or equivalent) and MS Excel. * High attention to detail, strong analytical skills, and ability to meet deadlines * Effective communication skills for internal and external stakeholder management * Ability to manage multiple priorities and meet tight deadlines * Experience in shared services or multinational environments preferred.