About the role
Ataero is Hiring!
Sr. Administrative Assistant
Full-Time (New Contract) Crystal City, VA
Who We Are:
Founded in 2007, Atkinson Aeronautics & Technology (Ataero) is a Service-Disabled Veteran-Owned Small Business delivering mission-critical support across aviation, Electromagnetic Spectrum Operations (EMSO), Electronic Warfare (EW), Information Operations, training, simulation, and program management.
We provide ITAR-compliant solutions and support U.S. military and federal customers with operational expertise, technical services, and administrative support at the highest levels.
Ataero is an equal opportunity employer committed to fostering a diverse, inclusive, and high-performing workforce.
Position Summary:
Ataero is seeking a highly professional Senior Administrative Assistant to provide high-level administrative support to senior Department of Defense (DoD) leadership within a Joint Program Office environment supporting an aviation program.
This role requires a polished professional capable of operating in a fast-paced, high-visibility headquarters environment, directly supporting Senior Executive Service (SES), Flag Officers, and senior program leadership.
Key Responsibilities:
* Manage complex executive calendars and scheduling using Microsoft Outlook * Coordinate high-level meetings, Video Teleconferences (VTCs), and leadership engagements * Prepare and deliver briefing materials, read-ahead packages, and executive correspondence * Manage executive taskings utilizing Enterprise Task Management Software (ETMS2), Executive Management Tracking (EMT2), and Task Management Tool (TMT) while ensuring timely completion of all suspense actions. * Track leadership actions, correspondence, staffing packages, and executive taskers throughout the review and approval process. * Coordinate Defense Travel System (DTS) authorizations, vouchers, and travel arrangements for government leadership. * Support acquisition program leadership by coordinating meetings, Integrated Product Team (IPT) sessions, Program Management Reviews (PMRs), and senior executive engagements. * Utilize Microsoft Teams, SharePoint, Outlook, and other government collaboration tools to manage information flow and executive communications.
Additional Duties:
* Interface daily with senior military officers, SES, and government stakeholders * Maintain workflow/tasker systems and organizational priorities * Support Defense Travel System (DTS) actions including travel coordination and vouchers * Assist with meeting logistics, conference room scheduling, and secure communications * Support continuous process improvement initiatives within the organization
Minimum Qualifications:
* Bachelor's degree in business administration, Management, or related field and 10 years of experience (associate's degree with 15 years of additional experience may be substituted). * Minimum of five (5) years supporting DoD headquarters, acquisition organizations, or Joint Program Offices. * Experience providing executive administrative support to senior government leadership. * Experience using Microsoft Office Suite, Outlook, Teams, and SharePoint. * Active Secret Security Clearance is required.
Required Skills & Competencies:
* Excellent verbal, written, and interpersonal communication skills * Advanced proficiency in Microsoft Word, Excel, PowerPoint, Outlook, Teams, and SharePoint. * Experience utilizing ETMS2, EMT2, TMT, and DTS or comparable DoD administrative systems. * Ability to manage executive correspondence, suspense tracking, task management, and document routing. * Strong knowledge of DoD administrative policies, executive support, and headquarters operations. * Exceptional organizational, communication, and customer service skills. * Ability to manage multiple competing priorities with minimal supervision. * Professional discretion when handling sensitive or classified information.
Preferred Qualifications:
* Ten (10) or more years supporting DoD headquarters or acquisition organizations. * Previous experience supporting the F-35 Joint Program Office (JPO), PEO(JSF), NAVAIR, or another DoD acquisition program. * Experience supporting Senior Executive Service (SES), General Officers, or Flag Officers. * Demonstrated experience using: * Enterprise Task Management Software (ETMS2) * Executive Management Tracking (EMT2) * Task Management Tool (TMT) * Defense Travel System (DTS) * Familiarity with DoD correspondence management, executive staffing, acquisition documentation, and program office operations.
Benefits:
* Health Insurance * Dental Insurance * Vision Insurance * Basic Life & AD&D * Short Term Disability * Long Term Disability * 401(k) Retirement Plan * 401(k) Employee Matching, up to 6% with immediate vestment * Employee Assistance Program * Paid Time Off + all Federal Holidays * Tuition Assistance/certifications for job related education
Compensation: $62K to $70K per year