About the role
FLSA Status: Non-Exempt
Position Summary The Doctoral Ed Leadership Academic Enrollment Advisor is responsible for assisting students within the Education department’s doctoral program and programs that feed into the doctoral program, focusing on advisement, onboarding, and enrolling students while providing administrative support and data analytics to drive enrollment and student success.
Essential Job Duties • Coordinate activities and maintain records for the students and the program including feeder programs. • Complete course evaluations and substitutions of students in program including feeder programs. • Tracking student progress and assisting students through various steps of the program(s) to completion. • Conduct APA review of student dissertation/capstone projects. • Coordinate and assist students through IRB, Presentations, Article Submissions, Dissertation Release Forms, etc. • Provide administrative support and data analytics for department initiatives. • Plan and implement new processes, procedures, and projects. • Respond to queries and correspondence from students, employees, and the public. • Maintain and organize academic documents, files, and records. • Participate in departmental committees. • Host workshops and meetings for various educational programs. • Build and maintain partnerships with Local Education Agencies (LEAs). • Recruit, advise, and enroll students for the program and feeder programs. • Connect students to programs on campus like the writing center, scholarships, financial aid, etc. • Other duties as assigned by Supervisor or designee. Omission of specific statement of duties does not exclude them from the position if the work is similar, related or a logical assignment to the position.
Qualifications • Bachelor’s degree with 3-5 years of related experience
• Master's degree preferred
Licenses/Certifications • None
Knowledge, Skills, and Abilities • Strong project management skills with ability to coordinate multiple initiatives simultaneously • Proficient in providing administrative support and maintaining detailed records • Demonstrated ability to build and maintain relationships with various stakeholders • Strong analytical skills with ability to gather and analyze data for reporting purposes • Excellent communication skills with ability to conduct workshops and presentations • Knowledge of educational programs • Knowledge of management practices • Ability to work independently and as part of a team • Must have strong work ethic and lead by example • Must be a professional, credible and respected representative of the institution internally and in the community • Demonstrated willingness and ability to act ethically and socially responsible • Ability to communicate in a timely and courteous manner
Physical Demands The physical demands described here are representative of those that must be met by an employee to successfully perform the essential functions of the job.
• Constantly required to remain in a seated position for extended periods • Frequently required to communicate effectively with diverse population • Regularly performs tasks that involve repetitive wrist and finger movement • Regularly operates a computer and other standard office equipment • Occasionally required to move about the office and similar spaces
Work Environment The work environment characteristics described here are representative of those an employee encounters while performing the essential functions of this job. Reasonable accommodations may be made to enable individuals with disabilities to perform essential functions.
• The work is performed in a typical office setting with moderate noise levels from conversations, and standard office equipment.
Supervisory Responsibility • None
East Central University, in compliance with all applicable Federal and State laws and regulations, does not discriminate on the basis of race, color, national origin, sex, age, religion, disability, marital status, genetic information, or status as a veteran in any of its policies, practices, or procedures. This includes but is not limited to admission, employment, financial aid, and educational services. The following person has been designated to handle inquiries regarding the non-discrimination policies: Employment Services Director, 1100 E. 14th St., Danley Hall 111, Ada, OK 74820, (580) 559-5260.
Please ensure you have completed the Equal Opportunity Data Form with your application. https://www.ecok.edu/employment-services/equal_opportunity_data_form_accessible.pdf