About the role
Key Responsibilities:
Scheduling & Gatekeeping:
* Manage and maintain an ever-evolving calendar for the President, as well as other members of the Executive Leadership team, encompassing both in-person and virtual meetings on a global scale. * Act as a liaison between internal staff and external partners at all organizational levels. * Advocate for efficient time management, ensuring a well-balanced schedule for the President.
Travel Management
* Coordinate all travel arrangements for the President, including transportation, accommodations, and related logistics. * Coordinate travel arrangements for C-Suite as required, including transportation, accommodations, and related logistics.
Executive Assistant
* Organize internal and external events on behalf of the President and the Executive Team. * Provide support to the Executive Team on diverse projects as needed. * Provide travel support to C-Suite as needed. * Provide scheduling support and scheduling gatekeeping to C-suite as needed.
Requirements:
* Minimum of 5 to 10 years of experience in a Executive Assistant role, supporting C-suite Executives in a fast-paced and high-pressure environment. * Mandatory minimum of 4+ years of direct support to a CEO, President, or Division Head. * Project / Program management experience. * High level of proficiency in Powerpoint and MS-Excel. * Extensive experience in logistics management, including handling complex schedules and international travel arrangements. * Strong business acumen and a solid understanding of operational priorities. * A self-starter who can take ownership of tasks and work independently with minimal supervision from the executive. * Adaptable and capable of working effectively with limited information and in ambiguous situations. * Excellent interpersonal skills, particularly when engaging with executives and senior management both internally and externally. * Meticulous attention to detail and a commitment to delivering excellence in a fast-paced environment. * Polished verbal and written communication skills across all levels, including managing requests for the President's time. * Proven ability to independently drive projects to completion. * Capacity for creative thinking, a sense of urgency, and adaptability to rapidly changing needs and priorities. * Proficiency in computer literacy, including expertise in the Microsoft Office Suite. * Flexibility and responsiveness in handling emails, texts, and phone calls. * Availability to perform job duties outside of normal business hours when necessary. * Willingness to travel as required, serving as the primary on-the-ground support for the President across domestic and international locations.
Attributes / Personality:
* A passionate individual with a genuine desire to contribute to the success of others, capable of connecting with individuals at all levels of the business. * Proactive, resourceful, and efficient in resolving problems and conflicts while maintaining a high level of professionalism and collaboration. * Demonstrates a strong commitment to maintaining confidentiality. * Displays sensitivity towards cultural diversity and exhibits a global mindset. * Contributes positively to the company culture. * Able to adapt seamlessly to a fast-paced and ever-changing environment.
Originally posted on Himalayas