About the role
Project: A major natural gas pipeline project in the Permian Basin, Texas
Reports to: Project Manager or ROW Supervisor
Classification: Full-time
Location: Permian Basin, Texas — on-site; travel across the project area as assigned
Purpose
The Document Supervisor leads the document and database team on a right-of-way project — making sure every easement, agreement, deed and ownership record is accurately processed, tracked, recorded and accessible from line list development through construction. This role supervises the Document and/or Database Specialists, reviews their work, and gives the Project Manager and field teams an accurate, current picture of the project’s records and status.
Core Responsibilities
• Supervise, assign and review the work of the Document and/or Database Specialists; set priorities so project timelines are never put at risk.
• Maintain accurate, current information on the overall status of the project, from line list development through construction.
• Review land acquisition agreements, easements, temporary workspace documents, and damages and compensation documents for accuracy and completeness, including courthouse recording requirements.
• Oversee the project’s hard and electronic files — easements, leases, deeds and other ownership and rights documents — to Gray Hawk and client standards.
• Create system line lists and conduct in-house right-of-way and title searches as requested.
• Oversee scanning and metadata entry into client systems of record and the project’s land-management database.
• Build and maintain Excel tracking sheets and reports, using formulas to streamline reporting.
• Proofread reports and data for accuracy and completeness before they go to the Project Manager or the client.
• Coordinate with right-of-way and title staff, the Project Manager and outside parties to keep documents moving.
• Train and mentor the specialists; give feedback and support their development.
• Lead the team’s safety: walk each new team member through the Field Safety Manual and Safety Training and complete the sign-off with them.
Success Metrics
• Specialists working under clear assignments, with their work reviewed before it leaves the team.
• Line lists and project status current and accurate.
• No filing or recording backlog, and no document issue aging beyond 3 days without documented status.
• Zero material recording or filing errors.
• Project files audit-ready and accessible on demand.
• Project deadlines met through peak periods.
Required Qualifications
• Minimum five (5) years of experience preparing and processing right-of-way acquisition and easement documents on right-of-way projects.
• Experience supervising document or database staff.
• A complete understanding of all phases of a pipeline right-of-way project, from line list development through construction.
• Texas pipeline right-of-way experience, including Texas county recording requirements.
• A proven history of reviewing and understanding land acquisition agreements.
• Working knowledge of right-of-way documents — easements and their recording requirements, temporary workspace documents, and damages and compensation documents.
• Fluency in Microsoft Office, especially Excel and Word, including building reports with formulas.
• Experience with land-management databases (such as Irth Land Management or comparable) and the ability to learn new client databases quickly.
• Highly organized: able to prioritize against project timelines and work efficiently through peak periods.
• Strong proofreading skills and a keen eye for detail.
• Excellent written and verbal communication skills.
• Must supply their own mobile phone that can receive email, and a computer capable of doing the job effectively.
• Bachelor’s degree preferred; equivalent right-of-way experience or IRWA certification (SR/WA or RW/AC) accepted in its place.
• Available to start within weeks of an offer and to work on-site in the Permian Basin.
Preferred Qualifications
• Experience on FERC-regulated natural gas pipeline projects.
• Experience with ESRI GIS software.
Don’t meet every requirement? If you have strong pipeline document experience but not in Texas, we still want to hear from you.