About the role
Office Management/Staff Officer Support - Skill Level 4 - #935
Clearance Required: TS/SCI
Location: Denver, CO - 100% onsite
Duties include:
* Coordinate internal site functions, providing support to working-level through high-ranking visitors and major events, and in the development and coordination planning for Distinguished Visitor (DV) tours and special events. * Manage, update, and revise visitor program Standard Operating Procedures, Operational Instructions (OIs), and other processes accordingly. * Manage, update, and revise the documented visitor shadow program that allows personnel from the Aerospace Data Facility-Colorado (ADF-C) to “shadow” certain distinguished visitors as an opportunity to gain increased knowledge and awareness of what certain positions entail within the DoD. * Collaboratively with site mission partners, their visitor program managers, and the site DV Support team regarding day-to-day visitors, strategic planning and outlook for visitors or major events, and the development of site-wide processes and governance documents, as well as any visitor tools such as the DV Management Tool. * Manage all aspects of the DV's visit to or tour of NGA-D spaces and ADF-C facility and associated missions, which will include coordinating briefs, agendas, tours, conference rooms, and briefing leadership of upcoming visits on a regular basis. It may also include photographic/video opportunities for the DV and their supporting party while on tour. * Provide direct operations and administrative support to NGA-D Front Office, which may include issuing parking passes, conducting or coordinating data transfer requests, supporting research and ad-hoc projects, and other administrative functions. * Perform tracking and management of internal and external taskers. * Generate and update spreadsheets/SharePoint, track deliverables; ensure all appropriate forms adhere to NGA/S guidance and policy. * Submit/track equipment, facility, management and workflow issues, and realignment/reorganizations, to ensure coherent Infrastructure management policies and procedures. * Work with relevant stakeholders to develop project Concept Plans/Design Documents.
Required Skills and Experience:
* Demonstrated experience with performing research, contributing to the preparation of analytical/technical reports, and maintaining hard/soft copy files. * Demonstrated experience with creating and maintaining databases, summary data, and spreadsheets. * Demonstrated experience collaborating with multiple organizations to address office level requirements. * Demonstrated experience with verbal and written communication and coordination skills to effectively work with individuals at all levels. * Demonstrated experience utilizing standard business application software for presentations, word processing, and especially spreadsheets to be able to inter-relate and effectively present data. * Demonstrated experience briefing Senior leadership on priority issues. * Demonstrated experience managing physical space. * Demonstrated experience adhering to space planning and infrastructure management policies and procedures. * Demonstrated experience in Agency level takers systems. * * Bachelor's degree and 10 years of relevant experience or 12 years in lieu of degree. * Note: Academic degrees may be substituted for years of experience, and years of experience may be substituted for academic degrees. Use the conversion below. * 2 years of school = 1 year of experience * 2 years of experience = 1 year of school