About the role
Ariva Ltd., A multi-faceted construction company is seeking a Purchasing Assistant / Drafter to join our growing team.
Summary
Responsible for all aspects of estimating and purchasing, including quantity take-off specific trade scope, sub-bid solicitation, progress budgets, scope clarifications, systems studies and comparisons, value engineering, subcontractor and general contractor relations, and staying abreast of industry developments applicable to estimating.
Principal Duties and Responsibilities:
* Communicate with trade partners and team members regarding new and current projects
* Creates CAD drawings for projects
* Creates and modifies maps and elevation designs for special assignments.
* Incorporates subdivision plats and drawing files into maps.
* Copies project drawings.
* Creates drawings for construction projects.
* May assist in developing survey maps and layouts, when necessary.
* Works closely with building regulating agencies, builders, contractors and the general public. 10. Aides in creating estimates for purchasing.
* Prepare estimates and purchase orders in detail for all products.
* Ensure timely completion of estimates.
* Coordinate estimating process with management and estimators and provide feedback on project pricing issues.
* Develop conceptual estimates and manage estimate schedules and resources.
* Maintain cost histories and pricing data.
* Prepare cost analysis and establish skills.
* Understand the scope of work to bid, create all scope sheets for potential bidders and create scopes of work for bid tabulation sheets and manage bid pricing from all vendors.
* Assist trade partners with troubleshooting issues as they arise, including but not limited to looking for payment on invoices, communicating with Construction Managers about outstanding invoices, and correcting purchase orders
* Responsible to maintain a list of all active trade partners, their main contacts, and their preferred contact information
* Process paperwork for change of vendor request and/or approvals within purchasing guidelines
* Corrections of problem commitments in JD Edwards and informing all parties when complete
* Work with suppliers/trade partners to resolve any current and/or overdue invoices as necessary
* Maintain organization of home files and supplier/trade partner files
* Scan related purchasing files and put them into the correct trade partner file on the common computer drive
* Contact Construction Managers for clarification on purchase orders when discrepancies arise
* Keep the Construction Manager posted on any updated Purchasing Department information when necessary
* Complete tasks or duties as assigned by the Director of Purchasing
* Support Purchasing Department team at all times with any projects that need further research
* Schedule appointments within the Purchasing Department and arrange meetings with trade partners
* Assist with setting up potential trade partners including completion of vendor packet/ABR
* Ensure up-to-date scope of works is signed by the trades and uploaded into BOX for field construction use.
* Perform all other duties as assigned
Requirements:
* High School Diploma or General Equivalency Diploma is required.
* Bachelor’s degree in construction management or related field is preferred.
* 1 – 3 years of experience in construction estimating is required.
* Bricks software experience is preferred.
* Strong understanding of residential construction processes.
* Proficiency with MS Word and Excel.
* Able to multi-task and meet strict deadlines.
* Impeccable problem-solving skills and maintaining working relationships with vendors and subcontractors.
* Knowledge of PC and of construction and business software, be able to read architectural plans and develop cost estimates, scheduling, spreadsheets, and word processing.
* Must have excellent written and verbal communication skills.
* As other duties as assigned.