About the role
Job Description
This position will provide administrative support and report to the nursing program director/dean to support the nursing program, while coordinating and balancing the needs of a diverse student population and faculty. This position needs the ability to adapt, direct and multi-task, and should demonstrate exemplary organizational skills.
Job responsibilities:
* Assist with maintaining information tracking sheets for academics.
* Assist with scanning documents for academics.
* Operates a variety of office equipment, computer, printer, photocopies, facsimile, scanner and calculator, projector.
* Responsible for auditing faculty and maintaining academic hard and electronic files for academic programs and notifying appropriate individuals of missing or outdated documentation.
* Coordinate live scan and follow through with all live scan documentation.
* Assist with updating program specific forms.
* Assists deans/directors with uploading advising, change in student status for graduation, withdrawals, and other records, including scanning & uploading documents to CVUE, Anthology/Power BI and various other spreadsheets and databases.
* Attends meetings on behalf of the Dean as delegated and needed.
* Responsible for auditing faculty & student files for academic programs and notifying appropriate individuals of missing or outdated documentation.
* Ability to travel to different campuses as needed.
* Take meeting minutes (including faculty, committee, PAC, Student Rep meetings).
* Assist with Student and Campus Activities (pinning, graduation, regulatory meetings).
* Schedule and follow up on hiring interviews.
* Set up and managing of Course Key locations for student clinical rotations.
* Collecting, notifying and managing documents from Faculty and students for clinical rotation compliance.
* Ordering and maintaining office supplies.
* Ordering and management of uniforms each semester for nursing students.
* Assist with onboarding of new didactic and clinical faculty.
* Regular, in-person attendance up to 5 days per week on campus/on site is an essential function of this position
* This role requires on-site collaboration with students, faculty, and staff
* Other duties as assigned.
Qualifications
* High school or equivalent certificate.
* 2+ years of Administrative related experience supporting a team or multiple teams.
* Ability to maintain records.
* Learn & maintain information on Microsoft Office 365 (Word, Excel, PowerPoint) and Teams.
* Ability to shift quickly from one task to another maintaining productivity.
* Must be capable of communicating effectively verbally and in writing.
* Has medical terminology knowledge or work experience in health care.
Additional Information
We Offer (for Full Time):
* Medical, Dental and Vision starting the 1st of the month following 30 days of employment * 2 Weeks’ starting Vacation per year. Increasing based on years of service with company * 12 paid Holidays and 2 Floating Holiday * 401K with a Company Match * Company Paid Life Insurance at 1x’s your annual salary * Leadership development and training for career advancement * Tuition assistance and Forgiveness for you and your family up to 100% depending on program