About the role
Job Description
We are seeking an experienced Human Resources Specialist with a strong background in personnel administration, payroll coordination, and employee relations to support the day-to-day operations of the Human Resources function and serve as the local liaison with the HR department of the company's international group.
Reporting directly to the Finance & Human Resources Director, this role is highly operational in nature and offers a high degree of autonomy in managing core HR administration processes.
The successful candidate will act as a key point of contact between employees, management, external payroll and labor advisors, and the corporate HR team within an international and growing organization.
Key Responsibilities
Payroll & Personnel Administration
* Review monthly payroll data, ensuring accuracy of salary components, variable compensation, payroll adjustments, deductions, social security contributions, absences, vacations, and other payroll-related items. * Coordinate closely with the external payroll provider, ensuring all relevant information is submitted accurately and on time. * Prepare and review employment contracts, contract amendments, and employment-related documentation. * Coordinate employee registrations, terminations, and status changes with external labor advisors and relevant authorities. * Support and administer employee onboarding and offboarding processes. * Coordinate voluntary resignations, contract terminations, dismissals, severance payments, and settlement documentation in collaboration with external advisors and management. * Maintain accurate and up-to-date employee files and HR records. * Monitor employee vacations, absences, and working time calendars.
Employee Relations & Labor Compliance
* Act as the primary point of contact for employees regarding payroll, employment contracts, benefits, labor regulations, leave entitlements, absences, sick leave, and other employment-related matters. * Ensure compliance with applicable labor laws, collective bargaining agreements, and HR policies. * Manage and monitor employee leave processes, including sick leave, parental leave, unpaid leave, part-time arrangements, and other employment situations. * Coordinate with external labor and legal advisors on matters related to employment contracts, disciplinary actions, labor relations, and employment terminations.
Reporting & HR Operations
* Prepare HR reports and provide workforce-related information, including headcount, employee movements, labor costs, and HR metrics. * Support the Finance & HR Director in improving and maintaining HR processes and procedures. * Assist with HR-related audits and compliance requirements as needed.
International HR Coordination
* Serve as the local HR contact for the international corporate HR team. * Support the implementation of corporate HR policies, procedures, and initiatives at the local level. * Prepare and provide regular HR information and reports to the international group, including workforce data, employee movements, labor costs, and key HR indicators. * Participate in meetings and ongoing collaboration with international HR stakeholders.
Qualifications
Education
* Bachelor's degree or equivalent qualification in Human Resources, Labor Relations, Business Administration, Law, or a related field.
Experience
* Proven experience in HR Administration, Payroll, Personnel Administration, or Employee Relations roles. * Strong practical knowledge of payroll processes, employment legislation, social security administration, and labor regulations. * Experience working with external payroll providers, labor consultants, or HR service providers. * Previous experience within an international or multinational environment is considered an advantage. * Experience using HR information systems (HRIS) is desirable.
Technical Skills
* Advanced proficiency in Microsoft Excel and standard office applications. * Ability to prepare reports, analyze workforce data, and manage HR documentation efficiently.
Language Skills
* Fluent English (written and spoken) with the ability to participate in meetings, prepare documentation, and communicate regularly with international stakeholders. * Additional local language skills are considered an asset.
Personal Competencies
We are looking for a professional who is:
* Highly organized, detail-oriented, and accurate. * Able to work independently and manage day-to-day responsibilities with minimal supervision. * Proactive in identifying and resolving issues. * Employee-focused with strong communication and interpersonal skills. * Comfortable coordinating with multiple internal and external stakeholders. * Capable of working effectively in an international and multicultural environment. * Trustworthy, discreet, and professional when handling confidential information. * Skilled at prioritizing tasks and managing multiple deadlines simultaneously.
Additional Information
* Direct reporting line to the Finance & Human Resources Director. * A stable position with significant autonomy and ownership of HR administration activities. * Ongoing collaboration with an international HR organization. * Flexible working arrangements, including the possibility of up to two remote working days per week. * 25 working days of annual leave plus one additional day off on your birthday. * Competitive compensation package, commensurate with experience and level of responsibility.