About the role
This is a remote position.
Our client is seeking a highly organized, strategic, and mission-driven Project Manager / Executive Assistant to support their CEO and Development Team. This isnota traditional EA role. It’s a hybrid position combining operations, project management, and donor relationship management within a nonprofit that has provided over 8,000 scholarships worldwide.
Responsibilities
* Manage the CEO’s complex calendar and coordinate meetings with staff, board members, donors, and partners, ensuring alignment with strategic priorities.
* Handle email correspondence and inbox management when needed, filtering, prioritizing, and resolving with strong judgment.
* Provide strategic and operational support on the CEO’s initiatives, including light research, data entry, task tracking, and process improvements.
* Act as a project manager for key initiatives, keeping timelines, priorities, and stakeholders aligned.
* Support donor communications, grant-related tasks, and stewardship projects like impact updates and student stories.
* Research donor prospects and maintain an updated, actionable pipeline.
* Build and nurture donor relationships through personalized, strategic communication.
* Coordinate travel, events, and itineraries for the CEO.
* Maintain CEO’s professional materials (bio, headshots, awards, thought leadership).
* Assist with board management: scheduling, onboarding, and tracking member terms.
* Recommend and implement tools, automations, and workflow improvements without relying solely on AI.
Requirements
* 3+ years as an Executive Assistant, Operations Coordinator, or Project Manager, ideally in nonprofits, social impact, or startups.
* Experience in client-facing, donor-facing, or high-level stakeholder roles.
* Excellent organization and time management skills, with the ability to handle high volume in a fast-paced environment.
* Strong logical thinking, strategic judgment, and the ability to connect day-to-day tasks with the bigger picture.
* High autonomy, ownership, and initiative.
* Proficiency with Google Workspace and familiarity with Salesforce or similar CRMs.
* Tech-savvy and comfortable with modern tools, while maintaining independent critical thinking (not AI-dependent).
* High emotional intelligence, charisma, and professionalism.
Qualifications
* Systems thinker who thrives on structure, clarity, and process improvements.
* Clear, adaptable communicator for donors, board members, staff, and students.
* Calm under pressure and strong at prioritizing.
* Genuine interest in education equity and mission-driven leadership.
Benefits
Full-time, fully remote role.
Opportunity to contribute to a high-impact organization changing students’ lives.
Collaborative, growth-oriented culture.
Originally posted on Himalayas