About the role
Position Summary
The Internal Services Coordinator is a highly organized and detail-oriented individual contributor responsible for providing administrative, recruiting, training, compliance, and project support across the Internal Services Group. This position serves as a central resource supporting Human Resources, Transportation, Supply Chain, Health, Safety & Environment (HSE), Risk Management, and Executive Leadership.
The Internal Services Coordinator plays a key role in recruiting administration, learning and development program management, driver compliance reporting, organizational reporting, project coordination, and cross-functional administrative support. Success in this role requires strong organizational skills, initiative, professionalism, the ability to manage competing priorities, and a commitment to confidentiality.
Core Duties & Responsibilities
Recruiting Administration
* Manage job postings across recruiting platforms including BambooHR, Indeed and other sourcing channels. * Coordinate candidate communications, interview scheduling, and hiring manager follow up. * Conduct applicant screening and initial qualification reviews. * Maintain applicant tracking records and recruiting metrics. * Support pre-employment activities including background checks, MVR reviews, and onboarding coordination. * Oversee I-9 documentation, EEO reporting and metrix. * Prepare recruitment reports and workforce planning updates. * Assist with recruiting campaigns, hiring events, and talent pipeline initiatives. * Manage new hire orientation scheduling and compliance.
Learning & Development Administration
* Manage the company's Learning & Development platform. * Assign training programs and monitor completion status. * Generate training compliance reports for leadership. * Maintain employee learning records and certifications. * Support development initiatives, leadership training programs, and company learning campaigns. * Assist with administration of mandatory compliance training.
Driver Qualification & Compliance Support
* Coordinate and maintain Motor Vehicle Record (MVR) monitoring processes. * Conduct biannual MVR reviews for applicable field personnel. * Track license expirations and driving record requirements. * Maintain driver qualification files and compliance documentation. * Assist with DOT-related administrative tracking and reporting. * Coordinate quarterly random D&A requirements.
Internal Services Administrative Support
Provide administrative support to:
* Transportation Supervisor * Supply Chain Coordinator * HSE Manager * Director of Risk Management * Chief Operating Officer
Responsibilities may include:
* Scheduling meetings and coordinating calendars. * Preparing reports, presentations, and meeting materials. * Maintaining records, logs, and departmental documentation. * Assisting with vendor communications and data collection. * Tracking departmental action items and project deliverables. * Supporting audits, compliance reviews, and operational initiatives.
Project Coordination
* Assist in planning and coordinating special projects across the Internal Services Group. * Maintain project trackers and status updates. * Coordinate information gathering from multiple departments. * Follow up on deadlines, deliverables, and action items. * Support continuous improvement initiatives and process documentation.
Reporting & Analytics
* Prepare recurring reports for HR, Safety, Transportation, and Executive Leadership. * Compile workforce metrics, recruiting data, training compliance statistics, and operational reports. * Maintain spreadsheets, dashboards, and tracking tools. * Ensure accuracy and integrity of organizational data.
General Responsibilities
* Work safely and follow all company policies and procedures. * Champion EnerStar's Core Values. * Maintain strict confidentiality regarding employee and company information. * Build collaborative relationships across departments. * Support organizational objectives and special assignments as required. * Perform other duties as assigned.
Position Requirements
Education
* Associate degree in Business Administration, Human Resources, Project Management, or related field preferred. * Equivalent combination of education and experience will be considered.
Experience
* 2+ years of administrative, HR, recruiting, project coordination, or business support experience preferred. * Experience supporting multiple departments or leaders is an asset. * Experience with learning management systems or training platforms preferred. * Experience with BambooHR, BizLibrary, DISA, Novara Flex / KPA preferred.
Knowledge, Skills & Abilities
* Strong organizational and time management skills. * Exceptional attention to detail. * Ability to manage multiple priorities simultaneously. * Professional written and verbal communication skills. * Advanced proficiency in Microsoft Office 365, particularly Excel, Outlook, Teams, and PowerPoint. * Ability to prepare reports and analyze data. * Strong customer service mindset. * Ability to maintain confidentiality and handle sensitive information. * Self-motivated with the ability to work independently. * Strong problem-solving and follow-through skills. * Ability to adapt to changing priorities in a fast-paced environment.
enerstarsolutions.com
Compensation: $22 +