About the role
Responsibilities:
Microsoft license optimization
* Analyze Microsoft 365 license assignments, entitlement structures and available usage information across the organization. * Identify licenses that can be downgraded, reassigned or removed without negatively affecting business operations, security or compliance. * Provide transparent, data-based recommendations for reducing E5 consumption and improving * the overall license mix. * Quantify potential savings and track agreed optimization measures through to completion. Business and technical use case assessment * Work with stakeholders from corporate functions, workplace services, operations and shopfloor environments to understand actual requirements. * Translate business and technical use cases into the Microsoft capabilities and license components that are genuinely required. * Challenge existing assignments constructively and identify lower-cost alternatives where the full E5 capability set is not needed. * Consider dependencies involving identity, endpoint management, collaboration, security, compliance and automation before recommending changes.
External workforce review
* Perform a structured review of Microsoft licenses assigned to external users. * Assess whether access and functionality are still required and whether the assigned license level is appropriate for the individual use case. * Recommend reduction or complete removal where a license is not justified. * Support clear joiner, mover and leaver rules to prevent licenses remaining assigned after the business need has ended.
Governance and stakeholder coordination
* Collaborate with Digital Business Solutions, Global Workplace, Identity & Access Management, Information Security, Procurement, HR and relevant business representatives. * Review existing provisioning and assignment logic and recommend sustainable controls for future license demand. * Document decisions, assumptions and exceptions in a way that is auditable and understandable for business and IT stakeholders. * Prepare concise management updates covering consumption, opportunities, decisions, risks and realized savings.
Required skills:
* Demonstrated experience in Microsoft licensing, software asset management, IT asset management or Microsoft 365 commercial optimization in a large enterprise environment. * Very good knowledge of Microsoft 365 licensing concepts and the functional differences between E3, E5 and related add-on licenses. * Practical understanding of licensing implications for Microsoft Teams, Entra ID, Intune, Microsoft Defender, Microsoft Purview, Power Platform and Microsoft 365 Copilot. * Experience reviewing user populations, consumption data, commercial entitlements and business requirements to derive actionable optimization measures. * Fluent English; German is an advantage. * Strong understanding of Microsoft 365 services, Entra ID, user lifecycle processes and group-based license assignment. * Ability to analyze complex requirements across office-based, operational and shopfloor use cases. * Advanced data analysis skills, ideally including Excel and Power BI or comparable reporting tools. * Ability to recognize functional, security and compliance dependencies before proposing a license reduction.