About the role
Property Investment Assistant Remote | Part-Time
About the Role
Our client is an active UK property investor seeking a detail-oriented and proactive Property Investment Assistant to support their deal sourcing and acquisition pipeline. This is a remote, virtual assistant role placed by Outsource Ability on behalf of our client, suited to someone with a keen interest in UK property, strong research skills, and the ability to manage outreach and follow-up independently.
The primary objective is to identify and prepare approximately 10 relevant investment opportunities per week for the client to review, based on their specific acquisition criteria. This is not a general property browsing role—accuracy, relevance, and consistency are key.
Key Responsibilities
Property Research & Deal Sourcing
* Search Rightmove, Zoopla, and OnTheMarket regularly using the client's defined investment criteria * Filter and assess listings against criteria, discarding unsuitable properties before presenting to the client * Compile a weekly shortlist of up to 10 qualifying investment opportunities in a clear, consistent format * Monitor the market for new listings and price reductions on properties already in the pipeline
Estate Agent Relationship Management
* Build and maintain a structured database of estate agents in the client's target areas * Make outbound calls to estate agents to introduce the client and communicate buying criteria * Follow up regularly with agents to stay top of mind for off-market and newly listed opportunities * Log all agent interactions and keep contact records up to date
Pipeline & CRM Management
* Maintain a property pipeline tracker or CRM to record all active leads, status, and next actions * Update deal stages as properties progress (shortlisted, viewing booked, offer stage, etc.) * Flag stale leads, upcoming deadlines, or deals requiring prompt attention * Ensure all property data is recorded accurately and consistently
Viewing Coordination & Email Management
* Liaise with estate agents to book viewings on behalf of the client where a property meets the criteria * Manage property-related email correspondence, including follow-ups and viewing confirmations * Draft and send professional emails on behalf of the client as directed * Maintain an organised inbox and ensure no leads fall through the cracks
Skills & Experience Required
Required:
* Strong online research skills with a methodical, detail-oriented approach * Confident and professional telephone manner — comfortable making outbound calls to estate agents * Excellent written English for email correspondence and reporting * Proficiency in using a CRM tool for pipeline and database management * Strong organisational skills with the ability to manage multiple tasks and meet weekly deadlines * Self-motivated and able to work independently with minimal supervision * Reliable internet connection and a professional remote working setup
Preferred:
* Prior experience in a property, real estate, or investment-related role * Familiarity with UK property portals (Rightmove, Zoopla, OnTheMarket) * Understanding of basic property investment metrics such as yield, ROI, and capital growth * Experience using CRM systems or property deal trackers * Previous experience in a UK-facing virtual assistant role
Key Performance Indicators
* Delivery of a weekly shortlist of up to 10 qualifying property opportunities * Estate agent database built and maintained to an agreed minimum number of contacts * Pipeline entries kept current with accurate status and next-action notes * Viewing bookings confirmed within agreed timeframes * Email inbox maintained with timely follow-ups and no missed leads
Originally posted on Himalayas