About the role
REQUIREMENTS
* Strong Excel skills and confidence working with spreadsheets, databases, and large amounts of data. * Good analytical skills, with the ability to review, organize, interpret, and identify inconsistencies or trends in data. * Exceptional attention to detail and accuracy, particularly when working with reports, documentation, and data. * Strong organizational and time-management skills, with the ability to manage multiple tasks in parallel, prioritize effectively, and follow up with others to ensure deadlines are met. * Strong communication and coordination skills, with the ability to work effectively with different stakeholders and keep information organized and up to date. * Fluent English, as English is the primary language of communication in this role. * Proactive and reliable approach, with the ability to work independently, identify what needs to be done, and follow tasks through to completion.
Nice to have
* Previous experience in an IT or consulting company. * Basic understanding of project management principles and processes. * Experience working with project-related data, reports, or documentation. * Familiarity with tools such as Jira, Confluence, SharePoint, or similar project management/collaboration platforms.
RESPONSIBILITIES
Projects and time tracking:
* Register projects and project participants in our project management system. * Monitor timely timesheet completion across the team. * Ensure Project Managers approve logged time on schedule. * Reconcile registered time against client-billed time. * Track key deadlines (time approval, period closing, etc.) and follow up with Team and Project Managers to keep them on schedule. * Identify and escalate data discrepancies such as time mismatches or unregistered participants.
Records and documentation:
* Keep consultant profiles current, accurately reflecting recent projects and experience. * Manage document handover and maintain registers, such as signed contracts at project kickoff.
Team and commercial support:
* Handle Capability Managers' requests on team cost monitoring, working with financial and commercial data on teams and projects. * Support Capability Managers with organizational tasks: preparing reports, maintaining registers, and coordinating internal team communication. * Facilitate meetings and track agreed action points.
Cross-functional collaboration:
* Support hiring by drafting job postings and working closely with HR on recruitment. * Collaborate with Sales on the handover of projects to Delivery. * Contribute to developing and improving company policies, and help ensure they're followed.