About the role
* (Part-Time – 20 hours/week, 4 hours a day – On Site, with travel required between two locations in the Bay Area) * Rate: $30–$32/hr
Overview We're looking for a proactive Administrative Assistant to support our Manager and day-to-day operations of two offices. This role requires someone comfortable managing shifting priorities, handling confidential information with discretion, and traveling regularly between both locations as needed.
Key Responsibilities * Manage calendaring, scheduling, correspondence, and daily priorities for the Manager. * Draft and proofread emails, memos, reports, presentations, and other business correspondence. * Handle front-office duties: mail, filing, phones, and ordering/tracking office supplies and equipment. * Greet clients and vendors and coordinate visitor access. * Serve as a point of contact between vendors/building staff and the organization, including routing maintenance requests and light property management tasks. * Process invoices and track expenses. * Schedule and confirm appointments, meetings, and travel arrangements. * Organize and execute company events, meetings, and conferences (onsite and offsite) from planning through completion. * Assist with special projects and research as assigned. * Maintain organized digital and physical filing systems. * Handle tasks proactively and follow through on projects to completion; run errands as needed. * Maintain confidentiality of sensitive business and personnel information at all times. * Travel between the two San Francisco/Bay Area locations as needed to support both sites. * Perform other general administrative duties as assigned.
Schedule & Location * Part-time, approximately 20 hours/week (4 hours/day) * On-site position requiring regular travel between two locations in the Bay Area * Schedule coordinated with the Manager based on business needs * Reliable transportation required
Experience & Skills Required * Strong organizational skills, attention to detail, and a team-player mindset * At least 2 years of experience in an operations setting and/or as an Executive Assistant * Intermediate+ proficiency in Microsoft Office Suite (Word, Excel, Outlook, PowerPoint) * Excellent written and verbal communication skills * Ability to manage multiple priorities and meet deadlines in a fast-paced environment * Professional demeanor and discretion when handling confidential information * Associate's degree from an accredited institution, or equivalent work experience, preferred