About the role
About the company A well-established, family-owned bakery and café specializing in authentic New York-style bagels and freshly prepared breakfast and lunch offerings. The company has built a strong reputation for high-quality food, exceptional customer service, and a welcoming neighborhood atmosphere. With multiple locations and a loyal customer base, it emphasizes freshness, consistency, teamwork, and operational excellence while fostering a collaborative and fast-paced work environment.
Position Summary The Executive Assistant provides high-level administrative and operational support to senior leadership by managing schedules, coordinating communications, organizing meetings, preparing reports, and handling confidential information with professionalism and discretion.
Executive Support
* Manage executive calendars, appointments, and scheduling. * Coordinate meetings, travel, itineraries, and conferences. * Prepare agendas, reports, presentations, and correspondence. * Screen calls, emails, and communications. * Record meeting minutes and track action items.
Administrative Support
* Maintain confidential files and records. * Process expense reports and reimbursements. * Coordinate contracts and document management. * Manage office supplies and executive office operations.
Project Coordination
* Assist with strategic projects and initiatives. * Track deadlines and follow-up on executive priorities. * Coordinate communication across departments.
Board and Committee Support
* Prepare Board packets. * Coordinate Board meetings. * Record Board meeting minutes. * Maintain governance records.
Communication
* Serve as liaison between executives and stakeholders. * Draft organizational communications. * Handle sensitive inquiries professionally.
Office Operations
* Coordinate special events and meetings. * Support administrative procedures. * Recommend process improvements.
Required Qualifications
* Associate's degree required; Bachelor's degree preferred. * Five years of executive administrative support experience. * Advanced Microsoft Office proficiency. * Excellent written and verbal communication. * Strong organizational skills and confidentiality.
Preferred Qualifications
* Experience supporting nonprofit or executive leadership. * Board governance experience. * Project management experience.
Knowledge, Skills & Abilities
* Exceptional organization and multitasking. * Professional judgment and discretion. * Strong customer service and interpersonal skills. * Ability to prioritize multiple deadlines.
Physical Requirements
* Prolonged sitting and computer work. * Occasional lifting up to 25 pounds. * Occasional travel.