About the role
About Us: Inca Digital is a veteran-owned data and intelligence company specializing in digital-asset analytics for exchanges, financial institutions, regulators, and blockchain ecosystems. We track blockchain transactions, liquidity movements, and illicit finance to help our clients identify risk and enhance transparency. Operating as a fast-paced, remote-first company, we leverage an asynchronous-first workflow, minimize time spent on meetings, and believe in open debate and logic over authority. By joining us, you will work alongside a sharp, cross-functional team that includes intelligence analysts, defense veterans, data engineers, and quant researchers.
Role Overview: We are seeking a sharp, detail-oriented Senior Accountant to take ownership of full-cycle accounting, project profitability, and daily financial operations. In this high-visibility role, you will manage multi-state and international payroll, lead AR/AP workflows, and partner directly with our Financial Controller on month-end close, revenue recognition, and financial reporting. Beyond traditional GL accounting, you will serve as a key operational partner to team leads, tracking client engagement burn rates, analyzing margin profitability, and optimizing labor utilization across our global tech team.
Key Responsibilities
PAYROLL & BENEFITS ADMINISTRATION
* Process end-to-end multi-state semi-monthly/monthly payroll for salaried, hourly, and international contractor/employee teams using modern payroll systems. * Handle inquiries from DOL/DOR. * Address payroll-related queries from team members quickly and confidentially.
MONTH-END CLOSE & FINANCIAL REPORTING
* Assist Financial Controller with the month-end, quarter-end, and year-end close procedures to ensure timely and accurate GAAP compliance. * Prepare journal entries, bank reconciliations, prepaid expense schedules, and balance sheet reconciliations. * Assist with financial modeling, variance analysis (budget vs. actual), and management dashboard updates.
ACCOUNTS RECEIVABLE (AR) & REVENUE OPERATIONS
* Manage the complete AR cycle: generate invoices, track milestone billing, and maintain accurate customer accounts. * Monitor collections, resolve billing discrepancies with clients, and maintain clean revenue schedules. * Support revenue recognition schedules tailored to software models.
CLIENT & PROJECT FINANCIAL MANAGEMENT
* Monitor project-level finances across active client engagements, including tracking total project expenditure, budget vs. actuals, and burn rates. * Calculate and report on client and project profitability, gross margins, and milestone completion metrics to guide leadership decisions. * Collaborate closely with Project Managers and Account Leads to align project billing schedules with deliverables and scope changes (SOWs/Change Orders). * Analyze employee and contractor billable rates, utilization metrics, and labor costs to ensure optimal resource allocation and project margins. * Establish standard financial reporting templates for client-facing projects to identify margin risks early and streamline revenue forecasting.
Qualifications & Requirements
* Experience: 3–6+ years of general accounting experience, with at least 2+ years specifically within a tech, startup, or software/tech services environment. * Education: Bachelor’s degree in Accounting, Finance, or a related field (CPA or active progress toward CPA is a plus). * Software Proficiency: * Advanced experience with cloud ERP. * Familiarity with project tracking and modern tech stack platforms .
* Technical Accounting: Strong understanding of GAAP, multi-state payroll practices, project accounting, and revenue recognition basics. * Analytical Skills: Proven track record analyzing project costs, billable margins, and client profitability. * Communication: Excellent communication skills with the ability to explain financial metrics to non-finance team members clearly.
Why join us?
* We operate in a fully remote, high-trust environment and we prioritize impact and delivered results over hours logged. * We offer competitive compensation paired with a comprehensive benefits suite, including medical, dental, vision, and 401(k). * We invest in our people through childcare and wellness stipends and dedicated employee assistance resources. * Join a thought leader at the intersection of national security and digital assets, working with cutting-edge tech that defines the field.
Inclusion & Equal Opportunity: As a veteran-owned company, Inca Digital thrives on diverse perspectives, specifically across race, gender, neurodivergence, and veteran status, to solve complex data challenges. We are an Equal Opportunity Employer; all qualified applicants receive consideration without regard to protected status, including disability or national origin.