About the role
Role: Exam Administrator Location: Campus-based Salary: £26500–28000 per annum
Who You Are You are organised, detail-focused, and tech-savvy, with strong administrative skills, excellent communication, and a commitment to accuracy and smooth exam operations.
About Us Regent College London is a leading independent higher education provider, offering flexible and inclusive learning across multiple London campuses. We are student-focused, digitally forward, and committed to academic excellence.
The Role Support exam operations by managing materials, schedules, records, Canvas assessments, and on-site exam activities while ensuring accuracy, security, and a smooth experience for students and staff.
Key Responsibilities * Handling of exam materials: Scan, process, and organise exam papers and materials accurately, following exam protocols and ensuring the secure handling of all documents. * In-person exam support: Provide on-side assistance on exam days, overseeing the set-up, managing exam materials, and addressing any issues that arise to minimise disruptions and ensure that exams are running smoothly. * Administrative support: Maintain essential records, help with the coordination of exam schedules, and assist the Exam Manager with general administrative tasks to ensure efficient exam operations. * VLE and quiz administration: Set up and manage quizzes and assessments on Canvas, ensuring settings, deadlines, and access permissions are configured correctly, and troubleshoot issues as they arise. * Data and records management: Maintain and update spreadsheets for exam schedules, results, and candidate records, ensuring data is accurate, well-organised, and easily accessible for reporting purposes.
Essential: * Administrative experience: Previous experience in an administrative role with strong organisational and coordination skills. * Technical proficiency: Confident using technology and spreadsheets such as Excel for data entry and basic data management. * Attention to detail: Strong focus on accuracy, confidentiality, and compliance when handling documents, exam materials, and data. * Communication skills: Excellent spoken and written English, with the ability to communicate effectively with students, staff, and external partners. * Organisational skills: Ability to manage multiple tasks, prioritise effectively, meet deadlines, and work efficiently in a busy environment. * Flexibility: Willingness to work evenings and occasional weekends according to the exam schedule. * Mobility: Willingness and ability to travel between Regent College London campuses, including Central London, Wembley, Kingsbury, and Southall.
Desirable: * Education/exams experience: Previous administrative experience within an educational institution, examinations, or assessment environment. * VLE experience: Familiarity with Virtual Learning Environments (VLEs), particularly Canvas. * Data management experience: Experience maintaining examination schedules, candidate records, results, and reporting spreadsheets. * Problem-solving skills: Experience troubleshooting technical or administrative issues and resolving them promptly.
What We Offer (some benefits subject to completion of successful probation) * Health Benefits * Life Assurance Plans * Salary Sacrifice Schemes (Pension, Cars, Cycle to Work) * Annual Leave & Holiday Benefits (Buy Holiday, Additional Christmas Leave & Carry Over Leave) * Employee Assistance Plan (EAP) & 24/7 Access to GPs * Employee Discounts (Gym, Shopping, Cinema)
Working Hours & Flexibility * 40 hours per week * Working pattern: This role will include evening and weekend work depending on exam needs