Project Coordinator Job Description (2026): Duties, Skills and Salary
A project coordinator keeps projects moving by tracking tasks, deadlines and dependencies, and making sure everyone knows what they're responsible for and by when. They set up and maintain project plans, chase updates, organize meetings and flag the slippage before it becomes a crisis, usually working alongside a project or program manager who owns the bigger decisions.
The role exists across construction, marketing, software, events and professional services, so the subject matter varies a lot more than the core skill: keeping a plan accurate and communicating it clearly. It's a common entry point into project and program management, and it rewards people who are naturally organized and persistent about following up.
Project Coordinator job description template
Copy it, replace everything in [brackets] and cut what doesn't apply. Keep the requirements to what the job really needs.
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Project Coordinator
[Company] · [City and office days, or remote with the countries or time zones you hire in] · [Full-time]
About [Company]
[Two or three sentences on what your company does, who it serves and why this team matters now.]
About the role
[Company] is hiring a project coordinator to support [team / project manager] in delivering [type of project]. You'll maintain the project schedule, track action items, and keep everyone informed so nothing falls through the cracks.
What you'll do
- Build and maintain project schedules and task lists in [Asana / Jira / MS Project].
- Track deliverables and deadlines, and follow up with owners on overdue items.
- Schedule and coordinate meetings, and take and distribute notes and action items.
- Prepare status reports and dashboards for stakeholders and leadership.
- Help the project manager identify risks and dependencies before they cause delays.
- Organize project documentation so it's easy to find and up to date.
- Coordinate with vendors or contractors on logistics and deliverables.
- Support budget tracking by logging costs and flagging variances.
What you'll bring
- [X]+ years in project coordination, administration or a related support role.
- Strong organizational skills and attention to detail with schedules and documents.
- Experience with project management tools such as Asana, Jira, Monday or MS Project.
- Clear written and verbal communication with people at different levels.
- Comfort following up and holding people to deadlines without being pushy.
- Ability to juggle multiple projects or workstreams at once.
Nice to have
- Exposure to [a methodology, e.g. Agile, Scrum or Waterfall].
- Experience in [industry, e.g. construction, marketing or software].
- Basic budget tracking or procurement experience.
- A project management certification such as CAPM.
What we offer
- [Pay range: e.g. $X–$Y base salary, plus bonus or equity if offered]
- [Study support toward a PM certification, flexible hours, hybrid work]
- [Health cover, retirement or pension plan, paid time off, parental leave]
- [Work authorization: whether you can sponsor a visa or hire through an employer of record]
[Our process: a recruiter call, an exercise building a sample project schedule from a brief, and a final interview with the project manager you'd support.]
[Your equal opportunity statement, and how candidates can ask for adjustments during the process]
Put the pay range in the ad. Several US states, including California, Colorado, New York and Washington, require it in job postings, and the EU Pay Transparency Directive gives applicants the right to know the starting pay or its range before the interview.
Project Coordinator duties by seniority
What the job usually looks like at each level. Pitch the ad at one level and say which in the title.
Junior
- Updates schedules and trackers under a project manager's direction.
- Takes meeting notes and distributes action items.
- Learns the tools and terminology of the team's projects.
Mid-level
- Owns the schedule and status reporting for a project with light oversight.
- Coordinates across multiple teams or vendors directly.
- Spots and raises risks before the project manager has to ask.
Senior
- Coordinates several projects or a large, complex one at once.
- Mentors newer coordinators and improves team tracking processes.
- Takes on some project management responsibilities, such as leading smaller workstreams.
Project Coordinator career path
- Project Coordinator
- Senior Project Coordinator
- Project Manager
- Program Manager
Project coordinator is a common entry point into project management, reached from administrative roles, operations jobs or industry-specific entry roles (construction, marketing, IT). It's usually a step toward project manager, and from there toward program or portfolio management.
Similar roles
- Project Manager job description
Owns project outcomes and decisions rather than supporting them.
- Administrative Assistant job description
Supports people rather than a structured project plan.
- Scrum Master job description
Facilitates an Agile team's process rather than tracking a broader project plan.
- Operations Manager job description
Manages continuous work instead of projects with a defined end date.
Project Coordinator job description FAQ
What does a project coordinator do?
Maintains the project schedule, tracks tasks and deadlines, organizes meetings and documentation, and keeps stakeholders informed, usually supporting a project manager who makes the larger decisions.
What skills should a project coordinator job description require?
Organization, attention to detail, clear communication and comfort with a project management tool such as Asana or Jira. Methodology knowledge and industry experience are useful extras, better listed as nice-to-have.
Is project coordinator an entry-level job?
Often yes. It's one of the most common first steps into project management, though some postings want prior administrative or industry experience. State the expected background clearly so applicants can judge their fit.