About the role
Position Summary
We are looking for an organized, dependable Administrative Assistant to support our team and keep daily operations running smoothly. You will be a first point of contact for visitors, clients and vendors, and you will handle the administrative work that keeps our office on track.
Responsibilities
* Answer phones, respond to emails and greet visitors in a professional, friendly way * Handle inquiries and route them to the right person * Prepare, organize and maintain documents, records and files * Schedule appointments and meetings and manage calendars * Enter and update data in company systems and spreadsheets * Assist with invoicing, expense tracking and basic bookkeeping tasks * Prepare reports, correspondence and other documents as needed * Order office supplies and keep the office organized * Support the team with special projects
Qualifications
* High school diploma or equivalent; some college is a plus * 2 years of administrative or office experience * Strong written and verbal communication skills * Excellent organization and attention to detail * Ability to manage multiple priorities and meet deadlines * Proficiency in Microsoft Office or Google Workspace * Professional, courteous approach to customer service