About the role
Optima Dermatology is a high-growth, provider-first dermatology group. We have 25 locations (and growing!) across New Hampshire, Maine, Massachusetts, Indiana and Ohio. Our headquarters is in Portsmouth, NH.
Position Details:
We are looking for an experienced Executive Assistant to perform a wide range of administrative, coordination, and research tasks in support of Optima's five-member executive team. This is a full-time position based in Portsmouth, NH.
Key Responsibilities:
* Manage complex calendars and scheduling across five-member executive team * Coordinate, prepare, and organize leadership retreats * Make travel and accommodation arrangements * Manage expense and receipt classification for the executive team in Ramp * Assist with coordination and tracking of company events * Conduct recurring and ad hoc research projects to support market intelligence, competitive analysis, and business development * Input, maintenance, and reporting of contacts/records in the company’s CRM * Act as an office manager by keeping up with office supply inventory * Greet planned visitors/meeting attendees at the corporate HQ. Organize food and drink accommodations for the meeting, if applicable * Triage and respond to miscellaneous requests from key stakeholders
Qualifications:
* 3+ years as an Executive Assistant * Technologically savvy * Experience with Project Management systems, CRM (Salesforce), Asana, and other applications * Excellent MS Office skills (Outlook, Word, Excel, PowerPoint) * Excellent, highly professional written and verbal communication skills * Outstanding organizational and time management skills, with demonstrated ability to prioritize across multiple senior stakeholders * Proactive problem-solver who anticipates issues, follows through to closure, and operates with minimal supervision * Must be able to complete tasks with accuracy and attention to detail * Ability to effectively present information to senior management * Discretion and confidentiality
This role is based in Portsmouth, NH. Hybrid with majority in-office presence.