About the role
Job Description
Accounts Payable Processing
* Review, validate, and process vendor invoices accurately and timely. * Match invoices to supporting documentation and company systems. * Reconcile vendor statements and investigate outstanding items. * Research and resolve invoice discrepancies, billing disputes, and payment issues. * Prepare payment requests and ensure compliance with company approval requirements. * Maintain accurate vendor records and documentation.
Vendor & Internal Customer Support
* Respond to vendor inquiries regarding payment status and invoice issues. * Build and maintain strong relationships with carriers, vendors, and service providers. * Communicate effectively with Operations and Accounting teams to resolve billing concerns. * Escalate at-risk or past-due items when appropriate.
Accounting & Compliance
* Support month-end close activities, including accruals and reconciliations. * Maintain detailed documentation and audit-ready records. * Ensure compliance with company policies, internal controls, and accounting procedures. * Identify opportunities for process improvement and increased efficiency.
Additional Duties
* Assist with reporting, special projects, and ad hoc analysis. * Support the Accounting team during periods of high volume. * Participate in continuous improvement initiatives.
Qualifications
Required
* High school diploma or equivalent. * 1+ years of Accounts Payable, Accounting, Finance, or related experience. * Strong attention to detail and organizational skills. * Proficiency in Microsoft Excel and other Microsoft Office applications. * Ability to prioritize multiple tasks and meet deadlines. * Strong written and verbal communication skills. * Ability to work independently and within a team environment. * Strong analytical and problem-solving abilities.
Preferred
* Associate or Bachelor's degree in Accounting, Finance, Business, or related field. * Transportation, logistics, or freight forwarding experience. * Experience with invoice processing, reconciliations, and vendor management.
Additional Information
What We're Looking For
* Sense of urgency and strong follow-through. * Reliability and accountability. * Customer-service mindset. * Curiosity and willingness to learn. * Ability to adapt to changing priorities. * Strong integrity and attention to detail. * Positive attitude and collaborative approach.