About the role
The Spartan Group is seeking a highly organized, detail-oriented Executive Office Manager to support the operations of an established dealership management and real estate company based in Ashland, Oregon. This position is ideal for a proactive professional with strong bookkeeping and administrative skills, who can effectively manage multiple priorities while maintaining accuracy and confidentiality.
Essential Responsibilities:
1. Executive Support: Provide administrative support to company leadership, coordinate meetings and appointments, make travel arrangements, manage correspondence, and assist with special projects.
2. Office Management: Oversee daily office operations, maintain organized records and filing systems, coordinate supplies, and improve administrative processes as needed.
3. Multi-Company Coordination: Support administrative and financial activities across dealership management and real estate operations, ensuring deadlines and priorities are consistently met.
4. Organization & Follow-Through: Track outstanding items, manage competing deadlines, anticipate needs, and ensure important tasks are completed accurately and on time.
Additional Duties: 1. Accounting & Financial Administration: Assist with accounts payable and receivable, invoice processing, bank reconciliations, expense tracking, financial records, and general bookkeeping.
2. Document Management: Prepare, review, and maintain accurate financial documents, reports, contracts, and other confidential business records.
Qualifications 1. Excellent organizational, time-management, and multitasking abilities. 2. Ability to handle confidential financial and business information with discretion. 3. Proficiency with Microsoft Office, particularly Excel, and accounting or financial software. 4. Excellent written and oral communication skills. 5. Proven experience in office management, executive administration, or a related role. 6. Self-motivated, dependable, and able to work independently while collaborating with leadership. 7. A problem-solving mindset and the ability to adapt to changing priorities in a dynamic business environment.
What We're Looking For We need someone who takes ownership of their responsibilities, enjoys keeping the details organized, is task-oriented, and understands the importance of accuracy in financial and administrative work. The successful candidate will be a trusted member of the team who can balance day-to-day office responsibilities with the needs of executive leadership.