About the role
**This is a contract position with part time hours**
Workload: 30 hours per week
Financial & Payment Support
* Execute all steps related to payment processing, including creation of purchase requests, purchase orders, and payment documents in accordance with internal policies. * Follow up with Finance on invoices approved and ready for payment. * Support budget tracking and control for the External Communications department. * Prepare and provide regular payment and budget status reports to department leadership.
Supplier & Contract Management
* Manage suppliers’ monthly administrative processes, including: * Requesting invoices for recurring fees * Requesting monthly activity reports * Tracking deliverables and workload * Provide visibility to leadership on supplier workload and contract status. * Maintain constant coordination with the Procurement team to support local contracts. * Assist with the review, adjustment, and amendment of existing contracts, ensuring alignment with internal processes.
Sponsorship & Compliance Support
* Support U.S. sponsorship processes by assisting with governance, tracking, and documentation flow. * Follow up on approvals and activities within Compliance and Procurement systems. * Interface with sponsors to collect invoices, sponsorship agreement signatures, and required reports.
Administrative & Operational Support
* Handle ad-hoc administrative requests within the Communications area, including: * Visits and events support * Travel arrangements * Press-related logistical activities * Attend meetings as required and organize materials, documentation, and records.
Cross-Department Support
Provide administrative and financial-process support to the Government Relations and Embraer Foundation departments, including:
* Payment processing * Financial reporting support * Sponsorships, memberships, and related documentation
Embraer is an equal opportunity employer