About the role
At Keeley Companies, we believe in empowering our people and fulfilling career aspirations. Keeley is a career destination with countless opportunities for advancement, and a world-class family culture that is centered around creating the best possible environment for our people to thrive.
Keeley Construction is looking to hire a Project Coordinator for our Civil Energy Group in St. Louis, MO.
Primary Responsibilities
* Maintain accurate records of apprenticeship participation, including apprentice-to-journeyperson ratios, required documentation, and compliance reporting. * Process and maintain union documentation, including employee classifications, referral and dispatch paperwork, onboarding requirements, and collective bargaining agreement obligations. * Coordinate with Payroll and Field Operations to ensure accurate wage rates, benefit contributions, employee classifications, and workforce records. * Coordinate, process, and track pre-employment, random, post-incident, and project-specific workforce screening requirements to ensure employee and site-access compliance. * Maintain employee certifications, training records, safety documentation, workforce records, and regulatory compliance documentation. * Assist with internal and external audits by gathering, organizing, and submitting payroll, union, and workforce compliance documentation. * Coordinate employee timesheets and payroll-related documentation to ensure accurate and timely payroll processing. * Process invoices, purchase orders, expense reports, payment applications, and other project-related financial documentation. * Maintain financial records and support project cost tracking, budgeting, expense management, reporting, and reconciliation activities. * Provide day-to-day administrative support to project managers, field leadership, and project teams. * Maintain project documentation, including contracts, subcontracts, permits, licenses, insurance certificates, and compliance records. * Coordinate project schedules, inspections, deliveries, meetings, and project milestones. * Prepare reports, maintain project records, and track administrative deliverables to support project teams and leadership. * Coordinate communication between project teams, subcontractors, vendors, clients, and internal departments. * Support project onboarding activities and site-access requirements. * Assist with project closeout activities, turnover documentation, and record archiving. * Track permits, inspections, workforce certifications, and project-specific compliance requirements. * Support company and project-specific safety initiatives through accurate recordkeeping and administrative coordination.
Minimum Qualifications
* High school diploma or equivalent required; Bachelor degree in Business Administration, Accounting, Human Resources, Construction Management, or a related field preferred. * Two (2) or more years of experience in construction administration, payroll administration, project coordination, compliance administration, or a related field. * Experience supporting payroll processes, employee record management, and administrative reporting. * Familiarity with construction documentation, project records, and compliance requirements. * Proficiency in Microsoft Office Suite, including Excel, Word, Outlook, and Teams. * Strong organizational skills with the ability to manage multiple priorities and deadlines. * Strong attention to detail and commitment to maintaining accurate records. * Excellent communication and interpersonal skills. * Ability to handle confidential employee, payroll, and project information with discretion and professionalism. * Familiarity with IBEW labor agreements, union administration, benefit reporting, and apprenticeship documentation. * Experience supporting utility, electrical, transmission and distribution, substation, civil, industrial, or commercial construction projects preferred. * Knowledge of contractor licensing, permits, inspections, and regulatory compliance requirements preferred. * All candidates agree to complete an assessment for selection and pre-employment drug screen.
EOE/AA M/F/Disabled/Vet
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