About the role
Job Description
We are seeking a highly capable, professional, and proactive Executive Legal Secretary to provide dedicated support to our Workers' Compensation Partner.
This is a fully on-site, full-time position based in our Burbank office. The right candidate will be a sharp, solutions-oriented professional who thrives in a fast-paced legal environment, handles competing priorities without stress, goes the distance to ensure everything gets handled, and serves as a trusted extension of the Partner across both business and personal administrative matters.
No workers' compensation experience is required. What we need is someone who brings exceptional judgment, initiative, and a genuine commitment to getting things done.
Key Responsibilities:
Calendar & Schedule Management:
* Manage and maintain the Partner's complex calendar, including scheduling meetings, court deadlines, appointments, and personal commitments * Proactively anticipate scheduling conflicts and resolve them before they arise * Coordinate with internal staff and external parties to confirm, reschedule, and prepare for all engagements
Communication & Correspondence
* Serve as the primary point of contact for the Partner's inbox triage, route, draft, and respond to emails on his behalf with appropriate tone and professionalism * Screen and prioritize phone calls and messages, escalating urgent matters appropriately * Draft polished internal and external communications, memos, and correspondence
Liaison & Internal Coordination
* Act as the communication bridge between the Partner and senior attorneys, staff, and external partners * Relay information, gather updates, and follow through on action items on behalf of the Partner * Build strong working relationships across the firm's team while maintaining strict confidentiality
Project Management & Follow-Through
* Track open projects, deadlines, and deliverables across multiple workstreams; proactively follow up to ensure nothing falls through the cracks * Assist in coordinating special projects, firm initiatives, and business development activities * Prepare meeting agendas, briefing documents, and summaries as needed
Technology & Systems
* Utilize firm software, CRM tools, and productivity platforms to manage information and workflow efficiently * Quickly learn new platforms and tools; proactively suggest tech-enabled improvements where applicable * Support document preparation, file management, and data organization
Personal & Administrative Support
* Assist with personal tasks and errands as directed, including running local errands (valid driver's license required) * Manage travel arrangements, reservations, and logistics * Handle sensitive and confidential matters with the utmost discretion
Qualifications
Required:
* Exceptional organizational and time management skills with a demonstrated ability to juggle competing priorities without dropping the ball * Strong written and verbal communication skills * Valid California driver's license and reliable personal vehicle * Ability to exercise independent judgment and take initiative in a fast-moving environment * Tech-savvy with proficiency in Microsoft Office and the ability to learn new platforms quickly
Preferred:
* Experience in an executive assistant, chief of staff, or senior administrative role supporting C-suite or senior leadership * Experience with project management tools and CRM platforms * Bilingual (English/Spanish) a plus
Additional Information
This is a full-time, in-person position based in Burbank, CA. We offer competitive compensation, comprehensive benefits, and a collaborative work environment that values career advancement, ongoing learning, and professional development.
If you are a motivated, goal-oriented, and strategic leader with a passion for identifying top talent and building powerful industry connections, we encourage you to apply today.
All your information will be kept confidential in accordance with EEO guidelines.
Benefits
Our law firm offers eligible employees a comprehensive benefits package that includes medical, dental, and vision insurance coverage. We also provide eligible employees with flexible time off plans, including Paid Time Off (PTO) and paid holidays.
Department
Worker's Compensation
Employment Type
Full Time
Location
California
Workplace type
On-site
Compensation
$75,000 - $85,000 annual salary depending on experience