About the role
Job Description
Project – the aim you’ll have
We are looking for an Administration Specialist to join our Software Mind office and support the smooth day-to-day operations of the workplace.
This role is ideal for someone who is well-organized, communicative, and proactive - a person who enjoys working with people and creating a positive experience for both employees and visitors.
Role – how you’ll contribute
* Guest Services: Greeting customers and maintaining the company’s image. * Correspondence: Receiving, registering, and sending mail and courier packages. * Phone and Email: Answering phone calls and managing the office’s main email inbox. * Filing: Organizing contracts, HR documentation, and current correspondence. * Reporting: Preparing expense reports and administrative summaries. * Purchasing: Ordering food items (coffee, tea), office supplies, and cleaning supplies. * Vendors: Liaising with couriers, the cleaning company, and the office equipment service provider. * Events: Assisting with the organization of business meetings, conferences, and company team-building events. * Communication: Communicating important administrative messages to the entire team.
Qualifications
Expectations – the experience you need
* Experience: At least 1 year in office administration or customer service. * Computer skills: Proficiency in MS Office (Word, Excel, Outlook). * Foreign language: English proficiency at a minimum B2 level. * Equipment skills: Ability to use office equipment (printers, scanners). * Organization: Excellent ability to organize one’s own work and maintain order in documents. * Communication: Strong interpersonal skills and the ability to build relationships easily. * Stress tolerance: Ability to work under time pressure and resolve urgent problems. * Availability: Independence, assertiveness, and attention to detail.
Additional skills – the edge you have
* Knowledge of SharePoint. * Knowledge of the Saldeo accounting system.
Additional Information
What we offer:
* Flexible cooperation options * International projects with leading global clients * Travels related to international projects * Non-corporate atmosphere * Access* to language classes * Access* to knowledge-sharing initiatives * Access* to private healthcare and life insurance * Access* to multisport card
*The availability and terms of individual benefits may vary depending on the chosen form of cooperation.