About the role
Minimum Required Qualifications: • Minimum of seven (7) years of professional experience in a similar role or position in construction. • BS/BA Degree in construction, engineering, or architecture. Four years of additional qualifying experience in excess to the minimum years stated above may be substituted for the required education. • Proficient with Microsoft Office Software (Word, Excel, Outlook, PowerPoint) and SharePoint. • Experience using BlueBeam and Adobe software for document reviews/mark-ups. • Ability to work in a team environment. • Ability to take initiative and make sound decisions. • Effectively manage daily work effort. • Good communication skills verbal and writing.
Preferred Qualifications: • Experience working on tenant improvement projects. • Previous experience with Change Orders and Supporting Documentation. • Previous experience with educational projects. • Experience working on a large client program. • Experience working on multiple projects simultaneously. • Experience with Prolog, Trimble Unity Construct (formerly e-Builder), Proliance or other PMIS systems. • Experience with Adobe Acrobat sign (formerly Adobe E-Sign).
Position Description: • Provide technical and administrative support for the Program Management Office (PMO) Construction Department and the District Facilities, Planning, and Development (FPD) department, exclusively on Bond funded projects. • Track and follow up with the owner/design team/construction team RFIs and submittals as required during design, pre-bid, and construction phases. • Perform internal reviews of Change Orders (CO), Field Orders (FO) and other contractual documents for Districtwide Design/Construction projects. • Coordinate with PMO staff and District FPD on the review and processing of Change Orders for all active construction projects. • Perform detailed review of Change Order documents for completeness and accuracy. • Participate in coordination meetings to facilitate timely reviews. • Maintain Change Order Logs and other tracking documents for PMO and LACCD FPD use and reference. • Ability to read and interpret construction plans and drawings. • Assist in preparing weekly/monthly/quarterly reports for management review. • Collects, tracks, reviews lessons learned and submits for closeouts and for management review. • Monitor changes and revisions to ensure timely processing of Change Orders and Field Orders. • Submits CO and FO for final PMO and District approvals. • Review and follow Standard Operating Procedures for CO Processing. • Facilitate resolution of conflicts and issues to maintain timely workflow. • Assist in coordination meetings with the District Office and Stakeholders. • Generate and distribute meeting minutes to confirm discussions. • Maintain electronic files and records for all reviews. • Perform other job-related duties as assigned. • Maintains log of daily tasks and submits a monthly to management for review. • Perform other relatively similar administrative duties as directed by the PMO and District FPD.
Salary dependent on education and experience. Salary range: $115K-$130K