About the role
A nonprofit organization is seeking an organized, personable, and detail-oriented Administrative & PR Assistant to support daily office operations, member communications, events, and fundraising activities. This is a great opportunity for someone who enjoys working with people, coordinating events, and handling a variety of administrative tasks in a community-oriented organization.
Key Responsibilities
* Answer phone calls and respond to emails from members and external contacts * Maintain member information, payments, and other records in the database * Manage office supplies, incoming and outgoing mail, and general administrative tasks * Prepare and distribute a weekly email newsletter * Assist with planning and coordinating member, community, and cultural events * Support fundraising events and Foundation grant activities * Coordinate event invitations, registrations, and attendee lists * Assist with meetings and communications with other business and community organizations * Write and proofread articles and other content for newsletters and online communications * Support weekend events as needed * Assist the Executive Director and staff with special projects and other administrative duties
Qualifications
* Strong communication and interpersonal skills * Excellent organizational skills and attention to detail * Ability to manage multiple tasks and meet deadlines * Strong English and Japanese communication skills; native or native-level Japanese preferred * Proficiency in Microsoft Office, including Word, Excel, and PowerPoint * Professional and dependable with a positive attitude * Previous administrative, event coordination, customer service, or nonprofit experience is a plus * Associate degree or equivalent experience preferred * Valid driver’s license preferred
Schedule
* Monday–Friday, 9:00 AM–5:00 PM * Hybrid schedule: approximately 2 days in the office and 3 days remote * Some weekend work is required for events * During the initial training period, the position will generally be based in the office for several weeks
Compensation & Benefits
* $46,200 per year * Medical, Dental, and Vision Insurance for employee and family * Other benefits according to company policy * 90-day introductory period