About the role
The Role: We are looking for an Office Administrator who brings energy, initiative, and a positive attitude to our growing team in Thessaloniki. In this role, you will play a key part in keeping our office running smoothly, supporting both our employees and visitors, and contributing to a welcoming, efficient, and well-coordinated environment.
The main responsibilities of the position include:
* Greet visitors, clients, and staff in a friendly and professional manner * Manage incoming calls, emails, and correspondence * Schedule and coordinate meetings, appointments, and conference room bookings * Handle courier and mail services (incoming and outgoing) * Maintain and organize digital and physical files, documents, and office records * Prepare reports, presentations, and documentation as required * Coordinate facility maintenance and IT support requests * Assist with travel arrangements, expense reporting and calendar management * Order and manage office supplies and equipment inventory * Ensure the office space is clean, safe, and well-maintained * Liaise with building management, service providers, and vendors * Monitor office budgets and assist with invoicing or petty cash handling
Main requirements:
* University degree in Office Administration or any other related field * At least 2 years of experience in a similar role * Organised and methodical personality, high attention to detail * Excellent oral and written communication skills in English * Excellent working knowledge of Microsoft Office tools
Benefit from:
* Attractive remuneration package * Private health insurance * Corporate pension fund * Intellectually stimulating work environment * Continuous personal development and international training opportunities
The Hiring Experience: What Awaits You
* Let’s Connect – Intro Chat with Talent Acquisition * Deep Dive – First Interview with Your Future Team * Test your edge – Aptitude Assessment * Final Connection – Final Interview
All applications will be treated with strict confidentiality! By submitting this application, I confirm that I have read and agree to the terms of the Privacy and Data Protection Notice and the Confidentiality Undertaking.