About the role
The Role..
The Office Manager runs the day-to-day operations of the Finance Shared Services Centre, ensuring a well supported workplace for a multi-functional finance team. They own facilities, vendor and budget management, on-site IT/office coordination, and workplace services that keep teams productive and compliant.
Key Responsibilities..
* Own office operations: facilities, reception, H&S etc. * Manage vendor relationships and contracts (cleaning, security, catering, maintenance) * Coordinate with IT for end-user setup (desks, peripherals, meeting rooms, asset tracking) and incident triage. * Run workplace services: mail/shipments, travel coordination, room bookings, events, and visitor management. * Maintain H&S compliance (risk assessments, fire wardens, first aiders, drills etc.) * Support people operations: onboarding/offboarding logistics, inductions, seating charts, equipment returns. * Champion culture and engagement: site communications, celebrations, town halls, and wellbeing initiatives. * Strong coordination across IT, HR/People, Security, and Finance stakeholders. * Ensure security protocols for visitors, deliveries, and on-site records. * Coordinate audits/inspections related to facilities, H&S, or vendor compliance; close actions promptly. * Drive continuous improvement and small automations (room/desk booking tools, forms, checklists). * Act as primary on-site point of contact for Finance leadership and shared services managers. * Any additional duties as assigned by management
What We Are Looking For..
* 3-5+ years in office/operations management, preferably in a shared services or finance environment. * Hands-on facilities/vendor management and H&S compliance experience. * Excellent written and verbal communication; confident managing suppliers and senior stakeholders. * Highly organised, with strong prioritisation and follow-through. * Service-oriented mindset with a continuous improvement approach. * Ability to lead by influence and support a positive, inclusive workplace culture.