About the role
Job Title: Business Services Coordinator II Compensation: $26.00–$28.00/hr, depending on experience Location: 3617 N Big Spring St., Midland, TX 79705 Schedule: Monday–Friday, 40 hours per week Scope Organizes and supports activities for a program, department, or initiative. Performs administrative tasks in support of the effort. Ensures coordination of activities across departments and/or individuals. Provides general meeting support and schedule coordination. Works with moderate work direction and is skilled and knowledgeable in the position. Key Responsibilities * Maintain and update Outlook distribution lists. * Administer the Team SharePoint site. * Coordinate events, including organizing venues and catering, sending calendar notices through EventX and other systems, and managing logistics on the day of the event. * Order materials, including signage, posters, and branded recognition materials, and maintain inventory. * Set up and cancel Tyndale accounts. * Confirm open tickets are accurate for G&R. * Send reminders for past-due Tyndale tickets. * Provide registration backfill support and send past-due registration reminders. * Assist with the Vehicle Exception Report and Fringe Report. * Assist with getting people set up in Open Ticket. * Assist with auditing the Tyndale roster to verify location and cost center information. * Provide backfill support for open ticket approvals. * Assist with meeting setup and booking. * Assist with booking and canceling rooms. * Assist with fuel PIN setup and cancellation. * Assist with vehicle access updates and vehicle delivery. * Assist with temporary tags and license plates. * Assist with picking up and moving vehicles. * Provide backfill support for pool vehicle walkarounds and Traka. * Coordinate RockHounds tickets, including scheduling, printing, and gift card tracking. * Participate in cross-training. * Assist employees with questions and problem-solving. * Perform other administrative duties as required.
Skills and Qualifications * Strong written and verbal communication skills. * Ability to type 50+ words per minute. * Software and web-based program skills, including: * Microsoft Office: Word, Excel, and PowerPoint * Microsoft Outlook * EventX * Open Invoice / Ticket * Chrome River * Microsoft SharePoint * SurveyMonkey * Slido * Strong organizational skills. * Ability to establish and maintain sustainable administrative processes. * Initiative and ability to work independently with minimal guidance. * Event planning skills, including Well Work face-to-face meetings in Seminole. * Cost consciousness. * Ability to work effectively in a highly adaptive and quickly changing environment. * Willingness to serve others.
Preferred Qualifications * Knowledge of Permian-area venues, caterers, and printing resources.