About the role
Accounts Payable Clerk
General Summary
Responsible for paying the obligations of BioBridge Global and its subsidiaries.
Commit to and abide by the character of BioBridge Global’s Core Values of Accountability, Stewardship, Pioneer, Integrity, Respect and Excellence (ASPIRE). Support, communicate and reinforce the mission and vision of the enterprise.
Provide world class customer service by capturing and being responsive to the voice of the customer (internal or external, including donors for select positions) through multiple feedback channels in order to resolve issues and drive satisfaction in accordance with the BBG customer engagement, feedback, and complaint processes.
Major Duties and Responsibilities
Essential Tasks
· Verify General Ledger (GL) account.
· Match invoices to Purchase Order (PO).
· Ensure invoice amounts are accurate.
· Post vouchers to Accounts Payable system.
· Determine checks to be paid based on terms and discount period.
· Ensure all discounts are utilized.
· Process payments weekly.
· Prepare accruals on monthly basis for Staff Accountant.
· Answer telephone calls and resolve any questions regarding invoice payments from internal and external customers in a professional, courteous, and expedient manner.
· Assist in maintenance of Accounts Payable vendor files, box the previous year’s accounts payable vendor files.
· Assist in preparing 1099s and Form 1096 each year by due date.
· Reconcile statements from vendors and perform research on outstanding balances.
· Assist with the duties of the Financial Services clerical and administrative staff in their absence.
· Maintain a close working relationship with Financial Services management and all other departments.
· Work cohesively with Corporate Materials and Services on any discrepancy or matters as needed.
· Assist in review of expense statements for corrections.
· Assist other departments as needed.
Performs other duties as assigned.
Non-Essential Tasks
· Run departmental errands as directed.
Education
Required Minimum Education
Requires a high school diploma or general equivalency diploma.
Preferred Education
Prefer a Bachelor’s Degree from an accredited college or university.
Experience
Required Minimum Experience
· No prior specific work experience required.
Preferred Experience
· Prefer Accounts Payable experience.
Knowledge
· Must be familiar with account coding and posting of vendor invoices.
· Must be proficient to provide financial technical and analytical guidance in accordance with Generally Accepted Accounting Principles (GAAP).
Skills
· Must have experience with computerized Accounts Payable systems.
· Must have strong computer skills.
Abilities
· Must be neat in appearance and well groomed.
· Must be able to keep information confidential.
· Must be able to perform duties efficiently and with accuracy.
· Must keep accurate records and maintain a filing system.
Working Environment & Travel Requirements
Works in a well-lighted, air conditioned and heated office. May be exposed to electrical and chemical hazards and other conditions common to an office environment. May be required to work at any time of the day, evening or night during the week or weekend to include being on-call. Occupational Exposure Assignment - Category II
Physical Requirements
Will sit, stand, walk, and bend during working hours.
Requires to reach, lift and carry up to 20 lbs
Requires manual and finger dexterity and eye-hand coordination.
Requires normal or corrected vision and hearing corrected to a normal range.
All qualified applicants will receive consideration for employment without regard to race, color, sex, sexual orientation, gender identity, religion, national origin, disability, veteran status, or other legally protected status.