About the role
Job Description
This recruitment will be used to fill multiple positions within SFO, which may include the following assignment areas:
Procurement Policy, Process & Documentation Modernization
This area focuses on evaluating, redesigning, and standardizing procurement processes, policies, workflows, and documentation. The Senior Contracts Analyst will assess existing practices, identify gaps and inefficiencies, and develop recommendations to improve consistency, efficiency, and usability across procurement operations. Key responsibilities include developing and maintaining standard operating procedures (SOPs), handbooks, training materials, process guides, checklists, forms, and templates. The position will also coordinate with stakeholders to validate and implement process improvements and ensure procurement policies and resources remain accurate, accessible, and aligned with evolving operational needs and technology modernization efforts
Procurement Technology Systems & Data Modernization
This area focuses on supporting the implementation, optimization, and ongoing improvement of procurement technology and data systems, with an emphasis on eProcurement. The Senior Contracts Analyst will assess business and operational needs, support system configuration and testing, develop and maintain templates and workflows, and coordinate the migration and validation of procurement contract documents. Additional responsibilities include consolidating and analyzing procurement data across multiple systems, identifying data gaps and reporting inconsistencies, and developing dashboards, reports, and performance measures to support operational effectiveness and informed decision-making. The position will collaborate with technology partners and stakeholders to ensure systems and reporting capabilities align with procurement business needs.
Procurement Web & SharePoint Modernization
This area focuses on modernizing SFO’s procurement webpages and SharePoint resources to improve the organization, accessibility, usability, and discoverability of procurement information. The Senior Contracts Analyst will collaborate with SFO divisions, internal stakeholders, and external partners to assess business and operational needs, evaluate existing procurement resources, and develop recommendations for modernization projects aligned with the broader procurement modernization strategy. Key responsibilities include leading the redesign and organization of procurement webpages; coordinating the review, migration, and organization of historical and current documents within SharePoint; developing standardized folder structures and document management practices; and monitoring the functionality of modernized resources to identify and coordinate necessary updates and corrections.
Duties and Responsibilities:
Responsibilities will vary depending on specialty area and team assignment; however, general duties and responsibilities are as follows:
1. Analyze existing procurement processes, policies, workflows, systems, and business practices to identify gaps, inefficiencies, and opportunities for improvement. 2. Develop recommendations and support the design, standardization, and implementation of procurement processes, policies, procedures, and operational improvements. 3. Develop, revise, and maintain procurement documentation, including standard operating procedures (SOPs), handbooks, process guides, training materials, forms, templates, and reference resources. 4. Coordinate with SFO divisions, stakeholders, technology partners, and external partners to assess business and operational needs, validate requirements, and implement procurement modernization initiatives. 5. Support the implementation, configuration, testing, and optimization of procurement technology, including eProcurement, contract management functionality, system templates, and workflows. 6. Coordinate the review, migration, organization, and validation of procurement documents and data across systems and platforms to ensure accuracy, consistency, and accessibility. 7. Consolidate, analyze, and evaluate procurement data from multiple systems; identify data gaps and reporting inconsistencies; and develop dashboards, reports, and performance measures to support operational analysis and decision-making. 8. Lead and coordinate improvements to procurement webpages and SharePoint resources, including evaluating existing content, reorganizing information, and improving accessibility, usability, and discoverability. 9. Develop and implement standardized document management practices, folder structures, and information organization frameworks to improve the management and accessibility of procurement resources. 10. Monitor the effectiveness and functionality of implemented processes, systems, and information resources; identify opportunities for further improvement; and coordinate necessary updates and corrections. 11. Collaborate across procurement modernization workstreams to ensure that process improvements, technology solutions, data practices, and information resources are aligned with broader organizational goals and operational needs. 12. Provide technical guidance and support to staff and stakeholders involved in procurement modernization projects and related assignments. 13. Perform other functions outlined in the 1823 Senior Administrative Analyst job classification.
Qualifications
Qualifications
1. Education: Possession of a baccalaureate degree from an accredited college or university, AND 2. Experience: Three (3) years’ full-time equivalent experience performing professional-level analytical work. Qualifying professional-level analytical work includes analysis, development, administration, and reporting in major programs and functions of an organization in the areas of budgets, contracts, policy, or other functional areas related to the duties of positions in the 182X Class series.
Substitution:
Possession of a graduate degree (Master's degree or higher) from an accredited college or university with major coursework in specialized subject matter areas such as public or business administration, management, business law, contract law, public policy, urban studies, economics, statistical analysis, finance, accounting or other fields of study closely related to the essential functions of positions in the Class series may be substituted for one (1) year of required experience.
Additional experience as described above may be substituted for the required degree on a year-for-year basis (up to a maximum of 2 years). Thirty (30) semester units or forty-five (45) quarter units equal one year.
One year of full-time employment is equivalent to 2000 hours. (2000 hours of qualifying work experience is based on a 40-hour work week.) Any overtime hours that you work above forty (40) hours per week are not included in the calculation to determine full-time employment.
Desirable Qualifications
Any stated desirable qualifications may be considered at the end of the selection process when candidates are referred to for hiring.
* Procurement experience: Two (2) + years supporting procurement, sourcing, or vendor coordination. * Analysis: Two (2) + years of analyzing and interpreting policy and implementing processes. * Technical/business writing: Two (2) + years preparing clear reports, SOPs, or business documentation. * Technology adaptability: Two (2) + years working with digital tools and learning new platforms quickly. * Power BI & analytics: Two (2) + experience with Power BI, data analysis, or tech implementation. * Facilities Maintenance: Two (2) + years’ experience working in facilities maintenance services.
Selection Procedures:
After application submission, candidates deemed qualified must complete all subsequent steps to advance in this selection process, which includes the following:
The selection process will include the evaluation of applications about minimum requirements. Applicants meeting the minimum qualifications are not guaranteed advancement to the interview. Depending on the number of applicants, the Department may establish and implement additional screening mechanisms to comparatively evaluate the qualifications of candidates. If this becomes necessary, only those applicants whose qualifications most closely meet the needs of the Department will be invited for an interview.
Notes: Applicants who meet the minimum qualifications are not guaranteed advancement through all of the steps in the selection procedure.
Transportation Security Administration (TSA) Security Clearance: Candidates for employment with the San Francisco Airport Commission are required to undergo a criminal history record check, including FBI fingerprints, and Security Threat Assessment in order to determine eligibility for security clearance and may be required to undergo drug/alcohol screening. Per Civil Service Commission Rule Section 110.9.1, every applicant for an examination must possess and maintain the qualifications required by law and by the examination announcement for the examination. Failure to obtain and maintain security clearance may be basis for termination from employment with the Airport Commission.
Verification: Applicants will receive a confirmation email from [email protected] that their online application has been received in response to every announcement for which they file. Applicants should retain this confirmation email for their records. Failure to receive this email means that the online application was not submitted or received.
Verification of Education and Experience
Every application is reviewed to ensure that you meet the minimum qualifications listed in the job ad. Review SF Careers Employment Applications for considerations taken when reviewing applications.
Applicants may be required to submit verification of qualifying education and experience at any point during the recruitment and selection process. If education verification is required, information on how to verify education requirements, including verifying foreign education credits or degree equivalency, can be found at https://careers.sf.gov/knowledge/experience-education/.
Note: Falsifying one’s education, training, or work experience or attempted deception on the application may result in disqualification for this and future job opportunities with the City and County of San Francisco.
Additional Information
Additional Information Regarding Employment with the City and County of San Francisco:
* Information About the Hiring Process * Conviction History * Employee Benefits Overview * Equal Employment Opportunity * Disaster Service Worker * ADA Accommodation * Right to Work * Copies of Application Documents * Diversity Statement
Where to Apply
All job applications for the City and County of San Francisco must be submitted through our online portal. Please visit https://careers.sf.gov/ to begin your application process.
Computers are available for the public (9:00 a.m. to 4:00 p.m. Monday through Friday) to file online applications in the lobby of the Dept. of Human Resources at 1 South Van Ness Avenue, 4th Floor and at the City Career Center at City Hall, 1 Dr. Carlton B. Goodlett Place, Room 110.
Ensure your application information is accurate, as changes may not be possible after submission. Your first and last name must match your legal ID for verification, and preferred names can be included in parentheses. Use your personal email address, not a shared or work email, to avoid unfixable issues.
Applicants will receive a confirmation email from [email protected] that their online application has been received in response to every announcement for which they file. Applicants should retain this confirmation email for their records. Failure to receive this email means that the online application was not submitted or received.
If you have any questions, you may contact Ronnie Jones at [email protected].
Recruitment ID:RTF0167717-01057407
The City and County of San Francisco encourages women, minorities and persons with disabilities to apply. Applicants will be considered regardless of their sex, race, age, religion, color, national origin, ancestry, physical disability, mental disability, medical condition (associated with cancer, a history of cancer, or genetic characteristics), HIV/AIDS status, genetic information, marital status, sexual orientation, gender, gender identity, gender expression, military and veteran status, or other protected category under the law.