About the role
Job Description
Actuate is seeking a talented individual inspired by working within a fast-paced start-up environment to join our team in the role of Project Coordinator. The Project Coordinator holds a critical role on the Actuate team by making sure projects run smoothly and efficiently. This person will work closely with both internal and external stakeholders, most notably the Field Project Implementation Managers who hold ultimate responsibility for successful implementations.
We value candidates who actively explore and integrate AI tools into their workflow. You should be comfortable experimenting with new technologies and finding ways to augment your capabilities through AI assistance.
Key Responsibilities
* Manage all aspects of product ordering, shipping/receiving logistics, and inventory * Utilize multiple software interfaces and pre-commission hardware controls * Create sensor and controller kits for the field installation team * Participate actively in the design, creation, and documentation of tools, systems, processes required to manage projects and tasks efficiently * Create and prepare installation documents and work orders utilizing data from facility assessments and manufacturer documentation * Support on-site installation teams through remote commissioning of installed hardware * Work with field installation teams to monitor project status and assist with the maintenance of installation schedules and calendars * Create project status reports for both internal and external stakeholders * Assist with ensuring customer satisfaction with project progress and results, facilitating and documenting any problem resolutions * Manage RMAs and warranty claims
Qualifications
Required Qualifications
* Bachelor’s degree or other education relevant to the position * 3+ years of experience as a project coordinator or similar role * Strong organizational skills including multi-tasking and time management while handling multiple projects simultaneously * Strong competency utilizing software applications including Microsoft Excel * Experience with AI tools like ChatGPT, Claude, or similar platforms is a plus * Ability to quickly learn and master new software * A strong verbal and written communicator with fastidious attention to detail * Competency and interest in using basic tools to create installation hardware kits * Hands-on experience with power up and configuration of electronic devices * Comfortable with flexible working hours supporting installations in different time zones * An ability to thrive in a fast-paced startup environment, working both collaboratively and with a high degree of autonomy * Self-motivated with the ability to work independently while contributing to team goals * Ability to safely lift up to 50 pounds * A commitment and desire to make a positive social and environmental impact on the world
Preferred Qualifications
* 2+ years of experience working in the energy efficiency, renewables, or related industry * Driver’s License: The position may require some occasional travel particularly for on-site field training and opportunities to attend industry conferences and events * Network configuration and troubleshooting for device comms
Additional Information
Compensation and Benefits:
* Comprehensive benefits package including medical, dental, vision, and 401K * Discretionary PTO policy * Hybrid schedule, three days per week in our Denver office * A front-row seat at a startup that is scaling
Actuate provides equal employment opportunities (EEO) to all employees and applicants for employment without regard to race, color, religion, sex, national origin, citizenship status, age, disability, or any other category protected under applicable law. This policy applies to all terms and conditions of employment, including, but not limited to, hiring, placement, promotion, termination, layoff, recall, transfer, leaves of absence, compensation, and training.
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