About the role
NOTICE OF JOB POSTING
POSITION TITLE: OFFICE COORDINATOR
PARKS & RECREATION
NON-UNION – GRADE 8
PART-TIME (19 HOURS PER WEEK)
PAY RANGE: $25.1770 TO $33.8401 PER HOUR
ESSENTIAL DUTIES AND RESPONSIBILITIES:
* Provide administrative, operational, and project support to the Parks and Recreation Department. * Assist the Department Head with coordinating departmental schedules, meetings, field and facility use, recreational programs, special events, and contractor activities. * Serve as the first point of contact for residents, vendors, community organizations, and other Town departments, providing responsive customer services and support. * Assist with the preparation, administration, and monitoring of departmental operating and capital budgets, including expense tracking, purchasing, and budget reporting. * Assist with departmental projects and process improvement initiatives, including tracking timelines, deliverables, and project outcomes. * Assist with the preparation and administration of Requests for Proposals (RFPs), contracts, and procurement activities in accordance with Town policies. * Assist with correspondence, reports, presentations, agendas, meeting minutes, and other departmental documents. * Maintain accurate and organized records, files, contracts, grant documentation, and project records. * Work collaboratively with Town Departments, consultants, contractors, community organizations, and regulatory agencies. * Perform general administrative duties, including records management, data entry, filing, and document preparation. * Perform other duties as assigned.
QUALIFICATIONS:
Necessary Knowledge and Skills:
* Knowledge of modern office administration practices, procedures, and record keeping systems. * Knowledge of budgeting principles, financial tracking, purchasing procedures, and expense management. * Knowledge of project coordination and administrative support practices. * Knowledge of grant administration processes, including application, reporting, and compliance requirements. * Working knowledge of procurement procedures and contract administration. * Familiarity with municipal government operations and public sector customer service principles is desirable. * Stronge organizational and time management skills with the ability to manage multiple priorities and meet deadlines. * Strong written and verbal communication skills, including the ability to prepare correspondence, reports, meeting materials, and presentations. * Proficiency in Microsoft Office Suite, including Word, Excel, Outlook, and PowerPoint, and the ability to learn department-specific software applications. * Strong analytical and problem-solving skills, including the ability to gather, organize, and interpret information. * Effective project management and coordination skills, including tracking timelines, deliverables, and project outcomes. * Excellent customer service and interpersonal skills with the ability to interact professionally with employees, residents, vendors, contractors, and community organizations.
Ability to:
* Ability to work independently with minimal supervision while exercising sound judgement and discretion. * Ability to maintain accurate records and prepare detailed reports and documentation. * Ability to coordinate schedules, meetings, projects, and multiple competing priorities in a fast-paced environment. * Ability to assist with budget development, grant administration, capital planning activities, and process improvement initiatives. * Ability to establish and maintain effective working relationships with Town staff, elected officials, consultants, contractors, community organizations, and the public.
EDUCATION & EXPERIENCE:
* Associates degree or equivalent; additional qualifications in office administration or a related field are a plus.
Diversity & Inclusion is a key component of our success as an organization. The Town of Bridgewater is an Equal Opportunity Employer and encourages all qualified individuals—regardless of background, experience, or strengths—to apply.
Compensation: $25.1770 TO $33.8401 PER HOUR