Facilities Manager Job Description (2026): Duties, Skills and Salary
A facilities manager keeps a building or campus running: HVAC, electrical and plumbing upkeep, cleaning contracts, security systems, and the office moves and renovations that come up along the way. When something breaks or a system is due for maintenance, they're the one who gets it fixed, usually through a mix of in-house staff and outside vendors.
Facilities managers work in offices, manufacturing plants, hospitals, schools and retail chains, and the job blends hands-on troubleshooting with vendor management and budget tracking. Daily tools are a maintenance management system, vendor contracts, and whatever building automation or access control software the site runs. The best facilities managers catch small problems before they become expensive ones.
Facilities Manager job description template
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Facilities Manager
[Company] · [City and office days, or remote with the countries or time zones you hire in] · [Full-time]
About [Company]
[Two or three sentences on what your company does, who it serves and why this team matters now.]
About the role
[Company] is hiring a facilities manager to maintain and improve our [building / campus]. You'll manage repairs, vendors and safety compliance, and keep [X] square feet running smoothly for everyone who works there.
What you'll do
- Oversee building systems: HVAC, electrical, plumbing and fire/life safety.
- Manage vendor contracts for cleaning, security, landscaping and repairs.
- Track and prioritize maintenance requests through [a CMMS or ticketing system].
- Plan and execute office moves, renovations and space changes.
- Maintain compliance with fire, safety and building codes.
- Manage the facilities budget, including capital projects and routine upkeep.
- Respond to building emergencies, including after hours when needed.
- Supervise in-house maintenance staff where the site has them.
What you'll bring
- [X]+ years in facilities, property or building management.
- Working knowledge of HVAC, electrical and plumbing systems.
- Experience managing vendor contracts and comparing bids.
- Familiarity with fire, safety and building code requirements.
- Comfort managing a budget and justifying capital spending.
- Calm, organized response to building emergencies and competing requests.
- Ability to walk sites, climb stairs and occasionally lift equipment or supplies.
Nice to have
- Certified Facility Manager (CFM) or similar credential.
- Experience with building automation or energy management systems.
- Background in [office, manufacturing, healthcare or retail] facilities.
- Experience overseeing a renovation or new-site buildout.
What we offer
- [Pay range: e.g. $X–$Y base salary, plus bonus or equity if offered]
- [Health benefits, paid time off, on-site parking, tool and equipment allowance]
- [Health cover, retirement or pension plan, paid time off, parental leave]
- [Work authorization: whether you can sponsor a visa or hire through an employer of record]
[Our process: a recruiter call, a site walkthrough with the hiring manager, a review of a past project or vendor decision, and a final interview.]
[Your equal opportunity statement, and how candidates can ask for adjustments during the process]
Put the pay range in the ad. Several US states, including California, Colorado, New York and Washington, require it in job postings, and the EU Pay Transparency Directive gives applicants the right to know the starting pay or its range before the interview.
Facilities Manager duties by seniority
What the job usually looks like at each level. Pitch the ad at one level and say which in the title.
Junior
- Handles routine maintenance requests and vendor scheduling.
- Assists with safety inspections and compliance checklists.
- Learns building systems and the vendor base under supervision.
Mid-level
- Owns day-to-day facilities operations for a site or building.
- Negotiates and manages vendor contracts directly.
- Plans and runs small renovation or space-change projects.
Senior
- Manages facilities across multiple sites or a large campus.
- Owns the facilities capital budget and multi-year maintenance plan.
- Mentors facilities staff and sets safety and vendor standards company-wide.
Facilities Manager career path
- Maintenance Technician
- Facilities Coordinator
- Facilities Manager
- Director of Facilities
Facilities manager is commonly reached from maintenance, construction or property management backgrounds, sometimes alongside a facilities or engineering credential. From here, people move into multi-site facilities leadership, corporate real estate, or operations management.
Similar roles
- Office Manager job description
Handles office operations and supplies rather than building systems.
- Operations Manager job description
Runs broader business operations beyond the physical building.
- Maintenance Technician job description
Performs hands-on repairs rather than managing vendors and budgets.
- Safety Specialist job description
Focuses on compliance and workplace safety programs specifically.
Facilities Manager job description FAQ
What does a facilities manager do?
Keeps a building's systems, safety and vendor contracts running smoothly: HVAC and electrical upkeep, cleaning and security contracts, code compliance, and planning moves or renovations.
What skills should a facilities manager job description require?
Working knowledge of building systems, vendor management experience, budget skills and familiarity with safety and building codes. A CFM credential is a plus but rarely required for smaller sites.
Is facilities manager a hands-on or an office job?
Both. The role mixes site walkthroughs and hands-on troubleshooting with vendor negotiations, budget tracking and compliance paperwork, in proportions that depend on whether in-house maintenance staff exist.