About the role
Job Title: Sr. HR Generalist/FSO Location: Remote, USA Clearance Required: Active Secret or Top Secret Clearance Position Type: Full-time, W2
About VivSoft: VivSoft is a mission-driven technology company specializing in Cloud, DevSecOps, Artificial Intelligence, and Digital Experience. We are a diverse team of innovators focused on creating open, scalable, and automated solutions that drive digital transformation in federal space. Our work culture fosters collaboration, creativity, and continuous learning.
Job Summary: VivSoft is a fast-growing government contractor, and this Senior HR Generalist role is central to how we support our people as the company scales. This role will own the day-to-day execution of onboarding, offboarding, compliance, employee records, and performance administration, and serve as the company's day-to-day point of contact for security coordination.
Key Responsibilities: * Supports the HR Director in developing and implementing personnel policies and procedures * Owns new-hire communication, tracking, and onboarding support, and the corresponding offboarding process for departures * Owns E-Verify and I-9 compliance * Manages HR compliance training and the compliance calendar * Owns employee certification tracking in ADP, accountable for every certification staying current, not just monitored * Owns background checks and employment verifications * Responds to employee and management inquiries on general HR and benefits questions * Creates, updates, and maintains HR forms and documents, with accurate, timely data entry * Provides administrative support to the HR Director and partner with the Talent Acquisition team * Support the Performance Review process end to end, communication, notifications, and tracking, in ADP, in line with the company's annual appraisal cycle * Serves as the company's day-to-day Facility Security Officer, executing personnel and facility security coordination, clearance processing, and onboarding/offboarding security actions. Coordination and speed to onboard, especially keeping clearance actions moving quickly upon a new contract start, is essential to this role. This person will have access to an outside FSO SME consultant for guidance on complex matters. * Creates, organizes, and maintains electronic personnel files across departments, and manage confidential employee records, continuously reviewing for completeness and compliance * Supports management and HR by generating memos, correspondence, and other documents * Owns HR-related LinkedIn and internal communications, including recognizing birthdays, work anniversaries, holidays, and other significant company or employee moments * Supports employee engagement initiatives and special projects as the HR function matures and scales
Required Qualifications: * 5+ years of Human Resources Generalist experience * Bachelor's degree required * Prior experience working in government or as a Federal Contractor * Working knowledge of Federal Contractor HR and employment practices, including federal, state, and other regulatory standards * Active Secret or Top-Secret clearance required * Prior experience as an FSO or Assistant FSO in a personnel security role strongly preferred, given this role's FSO responsibilities * Working knowledge of ADP Workforce Now required, this role owns significant day-to-day ADP execution as the company scales * Ability to work with highly sensitive, confidential information; * Possess sound judgment and strong HR acumen * Comfort operating in a fast-scaling environment where volume and process maturity are both increasing quickly * Strong written and verbal communication skills * Ability to multitask across competing deadlines with attention to detail * Proficiency with Microsoft 365 (Office, SharePoint, Teams) and an Applicant Tracking System (ATS) * Ability to telework
Preferred Qualifications * Master's degree in Human Resources, Business Administration, or a related field * SHRM or HRCI certification * FSO certification or NISPOM training
Benefits: * Comprehensive Medical, Dental, and Vision Plans (Healthcare benefits are 100% employer-paid for employees only) * Life Insurance * Paid Time Off (Flexible/Combined PTO, Bereavement Leave, 11 Company Paid Holidays) * 401K Retirement Plan with employer match * Professional Development Training Reimbursement