About the role
Techstra Solutions is seeking a highly organized and proactive Office Administrator to join our Pittsburgh headquarters. This role is critical to ensuring the smooth day-to-day operation of the office while providing administrative support to leadership and employees. The ideal candidate is detail-oriented, professional, resourceful, and enjoys creating a positive and productive workplace environment.
This position requires strong organizational skills, exceptional attention to detail, excellent communication abilities, and the capacity to manage multiple priorities in a fast-paced environment.
Responsibilities:
* Field inbound communications - Answer phone calls/general email inquiries and route to the appropriate internal parties as needed. * Coordinate scheduling - Set up meetings based on cross-functional availability for both internal and external stakeholders. * Organize internal resources - Build out and maintain processes to keep files and office supplies organized and easily accessible. * Liaise with visitors - Act as point person for office guests. * Communicate policies and procedures - Alert employees of new processes, rules and regulations. * Facilitate executive-level operations - Book travel, submit expense reports and send communications for high-level staff as needed.
Requirements: * High school diploma * 2+ years' experience as an administrative assistant, receptionist, or office management role, preferred * Excellent verbal and written communication skills * Strong organizational, multitasking, and time management skills * Ability to work independently while managing multiple priorities * Professional demeanor and customer-service mindset * Strong attention to detail and accuracy * Self-motivated and a quick learner * Proven ability to work in a fast-paced environment * Positive, high-energy attitude * Resourcefulness, creativity, and problem-solving skill set * Proficiency in Microsoft Office 365 (especially Teams, Sharepoint, Outlook, Word, Excel and PowerPoint) * Proficiency with Adobe Acrobat * Familiarity with office technologies, including printers, scanners, conferencing equipment, and related business tools.
What We Offer * Paid time off and holidays * Health, dental, and vision benefits * 401(k) and/or retirement benefits * Opportunities for professional growth and advancement * Hands-on experience across multiple areas of accounting * Supportive team environment
About Techstra Solutions Techstra Solutions is a certified woman-owned (WBENC) management consulting firm specializing in strategy, technology, and implementation services for large organizations undergoing digital and talent transformation. Our experienced team partners with clients to co-create innovative solutions in applications, data, AI, and automation that accelerate measurable, sustainable change. From advisory consulting through technical execution, we are dedicated to driving world-class business solutions that fit your strategic requirements and deliver results. For more information: www.techstrasolutions.com